Address
Form of work40% Procurement Card Administration
- Administrator for the KUCR (KU Center for Research, Inc) p-card (procurement card) program
- Point of contact for incoming KURES P-card applications, change requests and closing cards.
- Review all KURES P-card requests for compliance.
- Execute all KURES updates, changes, and disbursement of cards. Follow through on changes and documenting the process.
- Manage communication with KURES P-card supplier and cardholders.
- Maintain regular contact with SSC, departments, and research centers to streamline the process for creating, reviewing and reconciliation of KURES p-cards.
- Execute the P-card Escalation Policy with SSC, departments, and cardholders.
- Administrator of Greenphire ClinCard program for the KU Lawrence Campus.
- Review all incoming study requests and queries.
- Coordinate with other Office of Research departments to set and apply policies for research subject payments including; Human Subjects Committee-Lawrence, Research Fiscal Affairs , Award Management Services, and Research Administration.
- Maintain relationships with staff in departments, research centers , service centers and central administration to provide accounting, tax and administrative support related to research subject and participant payments.
- Train Greenphire users and support staff in proper use of the system.
- Maintain institutional connection with Greenphire. Monitor services provided by Greenphire and intervene as needed.
- Research and follow up any transactional questions involving Greenphire while maintaining strict confidentiality of research subject data.
- Contact and follow up with research faculty to promote and improve the Greenphire process on the Lawrence Campus.
- Report activity to Office of Research administration and others as needed.
- Respond to queries from student, faculty and others concerning alternate (non Greenphire) methods of research subject payments.
- Coordinate alternate research subject payment methods with the involvement and approval of Office of Research administration and Human Subject Committee-Lawrence.
- Coordinate with appropriate administrative groups the creation and application of policies for methods of payment other than Greenphire.
- Maintain records and report alternate research subject payment transactions to Office of Research administration.
- Point of contact for questions and requests from research units and Office of Research staff related to payments for international individuals performing services in the US on behalf of KUCR.
- Maintain up to date certification of Glacier database.
- 1042 and 1042-S tax reporting.
- Maintain communication with KUCR Chief Financial Officer and other managers to identify and report.
- Sales tax filings
- Not-for-profit tax status with other states
- Alcohol license state filing
- Regulatory research and tax reporting upon request of management.
- Special projects.
- Policy research and writing as part of assigned committees and groups.
- Advise staff and units on good business practice.
