Building Manager - Orderid: 3870

Two Manhattan community-based agencies that support services to approximately 30,000 New Yorkers. We are two of New York City’s leading human services organizations meeting the needs of children, youth and families, homeless individuals, and older adults through-out Manhattan and New York City. We work every day for a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families.

Overview: Manage physical condition, maintenance, and day to day operations of 2 supportive housing residences in collaboration with Program Director and Managing Agent. Ensure quality housing for formally homeless individuals with a variety of needs.

Schedule: Monday through Friday 9:00 am to 5:00 pm

Salary Range: $63,313- $79,141

Candidates must have the required qualifications to be considered for the position. The salary offer will be based on the candidate’s number of years experience in the exact or comparable position and additional preferred qualifications will be taken into account.

Roles, Responsibilities, and Essential Duties:

1. Building Maintenance and Safety

• Oversee the physical condition, maintenance, and security of building.
• Oversee purchasing, work tickets, invoices, and contract services
• Work with managing agent to ensure that all required permits and licenses are up to date
• Ensure compliance with all health, fire, and safety codes, ensure timely handling of all violations, prevent violations whenever possible
• Complete all corrective action plans and any associated documentation

2. Tenant Relations and Compliance

• Collaborate with Program Director on admissions process for new tenants; ensure compliance with funding requirements; keep units fully occupied
• Perform regular certifications for Tax Credits, Sec. 8 & other subsidies, as well as HQS inspections, curing violations etc.
• Work with managing agent to enter, process, track and pay aged invoices
• Work with Program Director and social service staff to help tenants comply with building rules and leases
• Ensure timely and appropriate response to building related emergencies
• Work with managing agent, in conjunction with Program Director, on lease signings and renewals, rent collection, arrears, quarterly reports, one shot deals, subsidies, payment plans and legal proceedings.

3. Staff Supervision

• Supervise building superintendent, maintenance, and front desk staff
• Lead regular staff meetings
• Provide and/or arrange for staff training on building operations, government regulations and standards, etc.
• Hire, evaluate, discipline, and terminate staff as needed, in consultation with Human Resources
• Oversee scheduling to ensure adequate staffing
• Review and submit payroll to managing agent as required for building staff

4. Community and Agency Liaison

• Serve as liaison to GRCC administration and program directors and relate agency-wide information to staff

5. Program Development and Improvement

• Assist in developing building budgets and monitor building/program expenses against budgets
• Monitor data and reports from GRCC, managing agent and government agencies on a regular basis and prepare responses as appropriate
• Work with Program director to create Corrective Action Plans as needed.

6. Other duties as required

Qualifications/Educational Requirements:

• Bachelor’s degree preferred
• 5 years Property management experience
• 2 years Experience with supportive housing population and supportive housing model
• Supervision experience

Skills, Knowledge, and Abilities:

• Familiarity with Social Services setting
• Excellent organizational, communication, writing and computer skills
• Ability to work as a team member
• Familiar with facilities inspections, government, and funder requirements
• Proficient in Microsoft Office products

Computer Skills: To perform this job successfully, an individual should have/be:

• Ability to work in the Microsoft Office Suite, should especially be proficient in Word and Outlook
• Familiar with cloud-based payroll platforms such as Paycom (supervisor/manager functionality)

Physical Requirements:

• Ability to walk building and liftup to 50 lbs

Work Environment:

• Office located in residential building

Employee Benefits :

• Medical/Dental/Vision
• Life Insurance/Commuter benefits/Employee Assistance Program (EAP)/Flexible Spending Accounts
• 403B Thrift Retirement Plan
• 12 Annual Sick Days
• 12 Agency Holidays
• 20 Days or 4 Weeks of Paid Time off and an additional week (5) days after 5 years of employment
• Total of more than 6 weeks (a month and half) of paid time off

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

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