Budget and Cost Allocation Supervisor - Human Services Supervisor 3

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When all employees are embraced, respected and heard, we will build a collaborative, equitable, inclusive and anti-racist culture where everyone thrives.
Job Details
Working Title: Budget and Cost Allocation Supervisor
Job Class: Human Services Supervisor 3
Agency: Human Services Dept

• Who May Apply: Open to all qualified job seekers
• Date Posted : 12/12/2023
• Closing Date : 01/02/2024
• Hiring Agency/Seniority Unit : Human Services Dept / DHS Central Office MMA
• Division/Unit : Financial Operations Division/ Budget Operations
• Work Shift : Day Shift
• Work Hours : 8:00am - 4:30pm
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $34.10 - $49.13 / hourly; $71,200 - $102,583 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 216 - Middle Management Association/MMA
• FLSA Status : Exempt - Executive
• Telework Eligible : Yes
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

Make a difference in the lives of Minnesotans.
The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary
*** Telework (Within Minnesota or Neighboring States) and flexible hours options are available.***
As a Budget and Cost Allocation Supervisor, you will plan and direct the establishment, maintenance, and control of all Department of Human Services budgetary accounts and administrative Cost Allocation processes in accordance with state and federal policies, regulations, and laws. This position also supervises the operations and staff of the Budget & Cost Allocation unit within the Financial Operations Division.
Responsibilities include but may not be limited to:

• Supervise the Budget & Cost Allocation unit so that staff are provided adequate resources, training, direction, and supervision to enable them to meet unit objectives and fulfill the DHS mission.
• Direct the department's Cost Allocation operations to ensure costs are allocated in compliance with federal requirements while maximizing federal reimbursement.
• Direct the department's centralized budget operations to ensure fiscal controls are maintained, funds are budgeted appropriately, and the financial resources of the agency are protected.
• Support fiscal oversight of the Systems Account to ensure clear accounting, tracking and reporting on the fiscal resources and spending in the account.
• Provide leadership and direction to ongoing development of fiscal policy and operational improvements to ensure strong internal controls, high levels of effectiveness, and continuous improvement of fiscal processes.

Qualifications
Minimum Qualifications
**To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.**
Demonstrated leadership experience* *Leadership experience can include:

• Experience as a supervisor, leadworker, team lead, project lead;
• Completion of a State of Minnesota leadership program (e.g. ELI, L4);
• A paid/unpaid position leading a program or chairing a committee (e.g. ERG) - experience must include:
  • 1+ year of experience identifying issues, goals and strategic actions
  • 100+ hours per year time commitment

AND
4 years of advanced professional work experience in government accounting, finance, budget, or audit demonstrating the following:

• Broad and extensive knowledge of generally accepted accounting principles (GAAP), governmental fund accounting, state financial policies and procedures, the legislative/budget process, or Cost Allocation principles.
• Ability to develop and implement procedures to increase the efficiency and effectiveness of the department's Budget and Cost Allocation capability.
• Supervisory skills sufficient to assign priorities, develop staff, and improve processes.
• Ability to prepare and interpret complex fiscal records and reports.

Preferred Qualifications

• Experience and expertise working with Statewide Integrated Financial Tools (SWIFT), Budget Planning and Analysis System (BPAS), Appropriation Maintenance Application (AMA), and/or other large accounting systems.
• Experience working with system analysts and programmers developing business requirements and quality assurance protocols.
• Experience developing indirect cost rates and/or Cost Allocation methodologies and working with and negotiating with federal officials.
• Facilitation skills sufficient to guide groups of executives and senior leaders to make difficult decisions in challenging circumstances.
• Variety of experiences working effectively with others from different background and cultures.

Additional Requirements
REFERENCE/BACKGROUND CHECKS - DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.
EDUCATION VERIFICATION -Applicants will be required to provide a copy of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.
Application Details
How to Apply
Note: DHS has an active job posting for another position with similar job responsibilities (Job ID: 71975). The other position will work alongside counterparts in the Department of Human Services with the intent to transfer the role to the new Department of Children, Youth and Families (DCYF) once the department is established. Candidates that are interested in both positions will need to submit an application for each Job ID.
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
If you have questions about the position, contact J ackie Miller at Jaclyn.Miller@state.mn.us .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Alexander Duren at alexander.duren@state.mn.us .
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services' ADA Coordinator at 651-431-4945 or DHS_ADA@state.mn.us for assistance.
About Human Services Dept
WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.
Why Work for Us
Diverse Workforce
We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency's mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits
Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 12 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.