Bookkeeper/Administrative Assistant

We are a small, family-owned business looking for someone who could grow with our rapidly expanding business. The role includes work as a Bookkeeper, Administrative Assistant, and Customer Service Representative. It could expands into Human Resources and Office Management.

We are looking for a responsible Bookkeeper to perform a variety of administrative and clerical tasks. Bookkeeping responsibilities include data entry, reconciling financial accounts, maintaining appropriate filing systems, digitizing bills, preparing for worker's compensation audits, creating and tracking invoices, and bill payment, AR/AP, tracking proposals and creating contracts. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

The Customer Service portion of the job includes answering incoming calls from potential customers, answering their questions, and scheduling sales calls.

Responsibilities

• Answer office phone
• Scheduling Sales Calls and Jobs
• Tracking proposals and creating contracts
• Provide general support to customers
• A/R and A/P
• Payroll
• Reconcile financial accounts
• Prepare for worker's compensation audit
• Develop and maintain a filing system
• Maintain contact lists
• Process job costing
• Access PO Box and manage mail
• Provide general support to customers

Skills

• Proven experience as a Bookkeeper
• Excellent customer service skills via phone and email.
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Proficiency in Quickbooks
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 25 – 30 per week

Experience level:

• 2 years

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Bookkeeping: 1 year (Required)
• Customer service: 1 year (Required)

Work Location: In person