Blue Bell Office Workplace Experience Coordinator

What success looks like in this role:

• Provide a welcoming and professional first point of contact for all arriving associates and guests.
• Register visitors in the access control system and distribute visiting or contractor badges. Maintains inventory of guest and contractor badges.
• Interact with senior level executives, across multiple time zones, to accomplish administrative and operational tasks.
• Update Daily Digital Greeter Board according to daily meeting schedule.
• Direct visiting associates and guests to meeting rooms or areas as needed.
• Answer and direct questions from associates and phone calls.
• Work with mail room staff on outgoing and incoming mail and packages. Back up for all mail room functions as needed.
• Work with Office Manager to plan catering, executive meetings, conferences, and events. Restock/reset conference room supplies as needed for large group meetings.
• Work with Office Manager to maintain inventory of beverages, coffee service, snacks, and office supplies.
• Work with other administrative team members to coordinate calendars to facilitate meetings.
• Process, verify, and monitor office and meeting expenses. May process and submit expenses for senior level executives.
• Develop and maintain an efficient document filing system to ensure reports and correspondence are maintained and readily available. Develop and maintain organized electronic filing systems to ensure that business documentation is readily available.
• May perform and document First Aid Kit inspections and other safety inspections.
• May serve as Office Fire Warden and perform other Emergency Response Team duties.
• Occasional flexibility in hours when event schedule requires.
• Aptitude and desire to take on other administrative tasks as available time allows.

You will be successful in this role if you have:

• High school diploma/GED required; minimum four years related experience; some college is preferred.

• Ability to work early shift (7am start time) to ensure office and meeting rooms are ready for the day.

• Previous experience in a similar role preferred.
• Proficiency in Microsoft Office Suite with a concentration in PowerPoint.
• Excellent communication and interpersonal skills.
• Professional appearance and demeanor, in face-to-face interactions, video calls, phone calls and email correspondence.
• Ability to collaborate and build effective relationships with cross-functional teams.
• Strong organizational and multitasking abilities.
• Understands value in delivering exceptional experiences for associates.
• “Can Do” attitude.
• Ability to lift 25 lbs. as needed.

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This role may require access to export-controlled commodities and technology. Therefore, to conform to U.S. export control regulations, applicant should be eligible for any required authorizations from the U.S. Government.

Unisys is proud to be an equal opportunity employer that considers all qualified applicants without regard to age, caste, citizenship, color, disability, family medical history, family status, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, pregnancy, race, religion, sex, sexual orientation, transgender status, veteran status or any other category protected by law.

This commitment includes our efforts to provide for all those who seek to express interest in employment the opportunity to participate without barriers. If you are a US job seeker unable to review the job opportunities herein, or cannot otherwise complete your expression of interest, without additional assistance and would like to discuss a request for reasonable accommodation, please contact our Global Recruiting organization at GlobalRecruiting@unisys.com or alternatively Toll Free: 888-560-1782 (Prompt 4). US job seekers can find more information about Unisys’ EEO commitment here .