Billing And Ap Specialist

We are seeking a team oriented Billing and AP Clerk to join our accounting team and work onsite at our Anchorage Headquarters.
Essential Duties and Responsibilities (Including, but not limited to)

• Processes monthly billings by working with project teams to include receiving pay apps from project team members and invoicing the customer.
• Performs accounts payable daily processing including invoice processing, payment of vendor invoices and company record keeping.
  • Performs daily input of invoices in accounting and job cost systems and routes invoices to authorized approvers.
  • Obtains lien releases from subcontractor for all subcontractor pay applications.
  • Ensures expense coding, voucher preparation, and check issuance are accomplished in an accurately and timely manner.
  • Produces various reports for management including accounts payable ageing registers.
  • Processes check mailings through certified and regular mail, ACH and other and other transmittal methods.
  • Ensures all accounts payable company records are timely and neatly filed in company cloud (Datto), vendor files and Corecon.
• Verifies vendor accounts balances by reconciling monthly statement of accounts with related transactions.
• Acts as front line of communication with all assigned vendor accounts for accounts payable activities. Handles queries and requests of staff and vendors, in person, by telephone and email, in a prompt and professional manner.
• Sets up vendors in Corecon and obtains W9 from new vendors.
• Reconciles general ledger accounts.
• Other duties as assigned.

Preferred Minimum Qualifications:

• High School Diploma or Equivalent required.
• Degree in Accounting and/or Five + (5) years general accounting technician experience.
• Experience with Corecon and Quickbooks software strongly preferred.
• Experience in creating spreadsheets, data entry and use of other Microsoft Office systems.
• Project costing experience, preferred.

Knowledge, Skills & Abilities Required:

• Thorough knowledge of applicable accounts payable, Billing and job cost systems and procedures.
• Ability to communicate effectively verbally and in writing.
• Ability to interact with employees and vendors in a professional manner.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Construction industry and job cost experience.
• Excellent Computer skills including excel and accounting systems.

Physical Requirements:
• Must be able to work onsite each workday at the AMES 1's Anchorage headquarters.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to stay focused for long periods of time.
• Must be able to use phone.
Disclaimer:
The above job description covers the principal duties and responsibilities of the job. The description shall not however, be construed as a complete job listing of all duties, which may be required from day-to-day.
Job Type: Full-time
All qualified applicants will receive consideration for employment from AMES1, LLC without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
About AMES1
AMES's core business specializes in general construction and environmental services. Our experience and member construction experience makes the company a leader in the industry, completing high quality projects in some of the most isolated and environmentally
sensitive regions in Alaska to the most populated cities across the United States.
Incorporated in October 2009, AMES members are experienced in design, construction, renovation, operation and maintenance, and environmental services of government facilities.
We serve a range of clients from the Department of Defense (DoD), Department of Homeland Security (DHS), Customs and Border Patrol (CBP), Department of Energy (DOE), Army Corps of Engineers (USACE), National Park Service (NPS), Department of Veterans Affairs (DVA), Department of the Interior (DOI), General Services Administration (GSA), Association of the United States Army (AUSA), and many other agencies in both the CONUS and OCONUS.
AMES 1 is proud to be an AAP/EEO Employer and Drug Free/Alcohol Free Workplace.
Read more about us at AMES1.com.