Billing and Accounts Receivable Specialist

We are looking to add a professional Billing and AR Specialist to our Finance team.

The Billing/AR Specialist proactively processes all billing transactions in coordination with Payroll and Accounts Receivable on a weekly billing cycle. This individual will have an understanding of general accounting systems and processes and will use analytical skills to solve problems & perform general bookkeeping work, which may include entering data and maintaining records, invoices, and supporting documents of amounts due for services rendered. A self-motivated person with strong work ethic and determination to complete tasks accurately and timely will be the best fit for this position.

Duties/Responsibilities:

• Generate and process weekly invoices, ensuring billing accuracy and timeliness.
• Verifies accuracy of billing data, correcting any errors and processing corrections.
• Research/answer payroll/billing issues/discrepancies and processes invoice adjustments to ensure billing accuracy.
• Build external client relationships and maintain regular, proactive communication with the external clients you support, assisting customers in resolving any billing concerns.
• Assist Payroll with data entry to processes and audits timecards. Will train in full payroll cycle to act as Payroll backup when needed.
• Assist Accounts Receivables to reconcile weekly billing processed through VMS portals and take ownership of assigned accounts to ensure all billing is submitted accurately and processed/paid timely.
• Perform additional work as required to support Finance Team

Required Skills/Abilities:

• Excellent customer service and communication skills
• Strong analytical and problem-solving skills.
• Ability to work on a fast-paced environment, it is a weekly process.
• Attention to detail and work accuracy is a must.
• Experience with QuickBooks Online (Creating Invoices, Credit Memos and Journal Entries, Running reports) Including a strong understanding of debits, credits, and general ledger accounts.
• Microsoft Office Proficiency - mainly Excel and Outlook
• Adobe Acrobat (Proficiency in creating, combining and editing PDF docs)
• Familiarity with Salesforce is preferred.
• Familiarity with Payroll systems such as Coastal or other payroll systems
• Familiarity with VMS Systems such as Shiftwise, Workforce, WAND
• Ability to work independently, as this is a remote job

Education and Experience:

• Minimum 4 years of previous Accounting experience in billing/collections/payroll/reconciliations (Bachelor’s Degree preferred)
• Intermediate Microsoft Excel— (candidate will be tested)

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.