Assistant to the Clerk

Job Responsibilities and Duties:

• Elections: Assist with planning and administering federal, state, county, township, and school elections, including, but not limited to, maintaining the state Qualified Voter File (QVF) system, registering voters, preparing legal notices, processing absentee voter ballots, training election workers, testing election equipment, and providing administrative duties throughout the entire election process, including the day of elections.
• Accounting: Assist with maintaining general ledger, journal entries, accounts payable, bank reconciliations, assist with developing yearly budgets, completing budget adjustment entries.
• Cemetery: Communicate with funeral directors or others to arrange for the opening and closing of graves, selling grave sites, headstone foundation work, marking graves, issuing invoices, updating records.
• Assist with fulfilling requests for public records under the FOIA as needed.
• Assist with maintaining and managing township records and public documents. Prepare various documents and materials including, but not limited to, routine correspondence, legal notices, resolutions, and other township documents.
• Assist with developing, reviewing, and maintaining township contracts for services.
• Seek, administer, and handle reporting for grants and other outside funding sources.
• Serve as purchasing manager for the township.
• Serve as back-up for accounts receivable.
• Assist with the annual audit.
• Administer the holiday schedule and board meeting dates.Assist with providing services to township residents at the township office service window.
• Apply for and obtain certification as a Notary Public and perform Notarial duties for the township.

Desired Minimum Qualifications:

• Five years or more of accounting/financial experience.
• Three years or more of administrative or executive assistance experience.
• Associate’s degree or higher in accounting, finance, public administration, business, or related field; or an equivalent level of training and experience.
• Experience with MS Office (Word, Excel, PowerPoint, etc.) software and the ability to master new technology.
• Ability to manage multiple tasks and work effectively under stress and with interruptions, and within deadlines.
• Skills in problem solving, interacting with public, and customer service.
• Ability to create a friendly work environment and maintain effective working relationships with elected officials and other employees.

Preferred Qualifications:

• Basic knowledge of Michigan election processes.
• Experience with the BS&A software systems.
• Experience working in a municipality.
• Strong accounting skill set.

Please note:The duties listed above are intended as illustrations of the various types of work that may be performed. The omission of specific statement of duties does not exclude them for the position if the work is similar, related or a logical assignment to the position.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 10 hour shift
• No nights
• No weekends

People with a criminal record are encouraged to apply

Education:

• Associate (Required)

Experience:

• accounting/financial: 5 years (Required)
• administrative or executive assistance: 3 years (Required)

Work Location: In person