Treasurer And Clerk Administrative Assistant - Internal Posting

** EQUAL OPPORTUNITY EMPLOYER **
The City of Jackson is committed to becoming a more diverse, equitable, and inclusive organization. We are dedicated to creating an environment that fully embraces all our differences and shared experiences.
THE CITY OF JACKSON IS CURRENTLY ACCEPTING APPLICATIONS FOR THE FOLLOWING FULL-TIME EMPLOYMENT OPPORTUNITY:
Treasurer and Clerk Administrative Assistant - Internal Posting
General Summary: Under the general supervision of the Treasurer and the City Clerk. Assisting in preparing and conducting elections; helps maintain City records; completes Treasurer Duties as assigned.
Typical Duties:
1. Assist the Treasurer with all compliance, security, and data privacy issues.
2. Employee will ensure that all staff is up to date with Michigan Department of Treasury Security and Confidentiality modules.
3. Assists the City Clerk in preparing and conducting elections, and tabulating returns, in accordance with state election law.
4. Assists the City Clerk in using specially designed software to prepare information for each precinct, tabulate votes, and generate related reports. Responsible for testing voting equipment and computer packs to ensure absolute accuracy.
5. Maintains election records.
6. Assists the City Clerk in processing requests for special industrial districts and tax exemptions. Interacts with the City Assessor, State Tax Commission and affected business (es) as appropriate.
7. Assists the City Clerk in processing special assessment rolls, including notices to property owners, legal notices and preparation of resolutions for City Council action.
8. Assists the City Clerk in administering licensing ordinances. Assists the City Clerk in maintaining records of licenses, including date of issue, expiration, name of licensee and purpose. Assists the City Clerk in processing liquor license transfers, including notices to affected parties and preparation of resolutions for City Council action. Interacts with applicants and various City and County officials.
9. Processes claims for damages filed against the City. Coordinates claim review with City Attorney and affected department staff.
10. Maintains files and prepares annual billing for cemetery annual care.
11. Maintains a variety of City records, using paper and computer software recordkeeping systems.
12. Prepares accounts payable vouchers for department bills.
13. Performs related clerical and any other tasks assigned by the treasurer.
14. Performs work of lower classified clerical employee as needed.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned this classification. Such statements are descriptive and explanatory but not restrictive. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. The listing of particular examples of duties does not preclude the assignment of other tasks of related kind or character or of lesser skills.
Eligibility Requirements: Must have at least an Associate degree with courses in business administration, accounting, or related field, and four (4) years of successful, responsible experience in an office setting or office operations, banking, municipal record keeping, accounting, or related field. Must be able to draft correspondence, notices, and minutes in a skillful and efficient manner, with proper grammar, punctuation, and spelling. Must be able to type at least 60 wpm and a minimum of 6,000 keystrokes per minute. Computer aptitude required, including
working knowledge of computer systems and proficiency with computer software; must be able to use Microsoft Office software to prepare documents and to prepare spreadsheets; must be able to use appropriate software to maintain databases and generate reports therefrom. General accounting knowledge required. Ability to take accurate and efficient meeting notes. Must be able to organize, prioritize, meet deadlines, and handle multiple projects simultaneously. Must be able to exercise independent judgment, handle problem situations with initiative and resourcefulness. Must be able to establish and maintain effective working relations with government officials and employees, business owners and the general public. Must be able to occasionally travel to other work sites and work nontraditional hours during election cycles including weekend hours.
Knowledge of laws, ordinances and regulations related to department functions is desirable. Experience with election and indexing software is desirable. Knowledge of City government procedures and elections is desirable.
In addition to the above requirements, all City positions require: the ability to read, write, speak and understand the English language as necessary for their position; the ability to follow written and oral instructions; and the ability to get along with other employees and members of the public. City employees are also expected to possess and maintain a record of orderly law-abiding citizenship, sobriety, integrity and loyalty as it pertains to and reflects upon their employment with the City; and must be physically and mentally able to perform the essential duties of their position without excessive absences.
Physical Demands: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, sit, use limited mobility in an office setting, use manual dexterity to type and enter data, and use sight to read and prepare documents and reports. The typical work environment of this job is a business office setting where the noise level is moderate. The job requires occasional travel to other work sites.
It is the policy of the city to promote and encourage the recruitment, hiring, training and advancement of all persons and not to discriminate against any employee or applicant for employment because of religion, race, color, national origin, ancestry, age, sex, sexual orientation, gender identity or expression, familial status, marital status, source or level of income, height, weight, religious or political opinion, union affiliation, and physical or mental handicap unrelated to the individual's ability to perform the duties of a particular job or position.
Grade/Salary: 8 $50,722 - $68,586
Benefit Package:
• Paid vacation, sick leave, personal days and holidays
• Medical, dental, vision, and life insurance
• Pension program
• Deferred compensation plan (457)
• Healthcare savings plan.
Date Posted: March 19, 2024
Application Deadline: March 25, 2024
To Apply:
• Visit the City of Jackson website at www.cityofjackson.org and view the Personnel and Labor Relations Department page.
• Click on the job title you wish to apply for under job opportunities and submit your information to
include a resume. You will receive an email once you apply including the next steps.