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SalaryTitle: Assistant SPCC & Receiving Program Administrator
Agency: Northern VA Community College
Location: Fairfax County - 059
FLSA: Nonexempt
Hiring Range: $53,000 - $63,000
Full Time or Part Time: Full Time
Additional Detail
Job Description:
General Description:
The Assistant Small Purchase Charge Card (SPCC) and Receiving Program Administrator supports the college charge card program and receiving operations. This position will perform essential administrative functions and serves as the back up to the Program Administrator for all SPCC business processes.
Duties and Tasks:
The Assistant Small Purchase Charge Card (SPCC) and Receiving Program Administrator supports the college charge card program and receiving operations. This position will perform essential administrative functions and serves as the back up to the Program Administrator for all SPCC business processes.
Duties and Tasks:
- The Assistant Program Administrator is responsible for a variety of administrative tasks, including customer support, reporting, filing and data processing.
- Performs training on charge card program, both in person and online, and reviews charge card reconciliation submitting to ensure purchases are compliant and documents are submitted in a timely manner.
- Provides customer support to cardholders on charge card issues and requests.
- Receives against orders in eVA, following established procedures and protocols to ensure prompt payment of invoices.
- Monitoring multiple inboxes, performing backup receiving for campus storekeepers and assisting with preparing documents and reports for tracking and audits.
Required KSAs:
- Ability to effectively communicate orally and in writing.
- Skilled in the area of customer service with a focus on effectively building and fostering relationships and responding to customer inquiries with a sense of urgency and professionalism.
- Ability to plan and organize trainings to individuals or groups either in person or online.
- Technical skills and ability to learn new software systems quickly and easily.
- Highly organized and ability to learn a variety of new tasks, processes, policies, and procedures.
- Detail-oriented.
- Ability to interact well with others and successfully participate in a strongly team-oriented environment.
Required Qualifications:
- Experience in finance or business at a non-profit, for-profit, or institute of higher education.
- Experience in MS Office suite, including Word and creating Excel spreadsheets
- Experience in Customer Service
- Experience with auditing
- Administrative experience
- Experience working in higher education, finance, or administration.
- Experience using Bank of America Works and knowledge of the College’s budgeting and procurement systems (AIS, eVA).
- Previous experience with small purchase charge card programs.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
