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Form of workJob Description
Equus Management Company AZ LLC is seeking an Assistant Property Manager for a Private Commercial Estate Company in Scottsdale, AZ. Employer offers competitive salary, 401k match, medical, dental, life and time off benefits.
DUTIES AND RESPONSIBILITIES include, but are not limited to:
· Respond to all tenant requests for service by arranging for and coordinating all normal operating repairs and replacements. Assess the need, solicit contractors, prepare work orders, purchase orders or contracts, monitor contractors, follow-up on completion and communicate resolution of issue to tenant.
· Review all charges on invoices from vendors/suppliers for the necessary utilities, supplies and services to operate the property and allocate charges to the proper expense category.
· Follow-up with tenants relative to rent delinquencies and take necessary steps to collect rent and other charges. Prepare Rental Arrearage reports and issue late charges.
· Assist Property Manager with preparation of individual tenant reconciliation of operating expenses and Real Estate taxes on an annual basis as dictated by Leases. Invoice customers accordingly.
· Maintain and manage annual tenant electric billing database.
· Assist Property Manager with budget preparation, as requested.
· Help Property Manager coordinate tenant move-ins/move-outs.
· Oversee and maintain building systems such as: work order system and suite signage.
· Maintain and update databases relative to tenant contacts, vendor contacts, and property information.
· Maintain updated property records, files and drawings.
· Obtain insurance certificates from customers/vendors and follow-up on expirations and/or renewals.
· Maintain lease files for all tenants including leases and lease amendments, correspondence, billing information and tenant fit-out information, drawings and specifications.
· Prepare incident reports for property or liability claims.
· Assist with preparation, organization, and implementation of other property management functions as required.
EDUCATION AND EXPERIENCE:
· Work experience is a plus, preferably in a property or facility management position.
Our long standing and successful track record across multiple Real Estate funds, separate accounts and development projects, combined with our intense focus on integrity, alignment and transparency has earned the trust of our loyal investment partners. Equus investors include some of the nation’s most prominent public, corporate and union pension plans, university endowments, foundations and high net worth families. Through our direct operating platform, we are able to maintain focus on an intense asset management program, entrepreneurial investment philosophy and broad investment diversification across both property type and geographic location.
Equus prides itself in creating a quality work environment for its team. The firm has maintained a loyal team of professionals by offering a challenging and rewarding workplace. The senior management team includes experienced Real Estate professionals that have been instrumental in building Equus for more than 32 years. For more information, please visit the company’s website at www.equuspartners.com.
