Assistant Iii

JOB TITLE:
Administrative Assistant III

JOB #:
2721

DIVISION:
Juvenile Justice Services

HIRING SALARY:
$40,789.00 annualized ($19.61 hourly)

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:
This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:  
The Juvenile Justice Services Division (JJSD) is responsible for the effective administration of juvenile justice programs for delinquent and incorrigible youth in coordination with the juvenile courts. We are seeking a highly organized, detail oriented individual to provide advanced administrative and technical support to the Contracts and Monitoring Unit of the Juvenile Justice Services Division.  Under general direction, this position supports the procurement functions, contract administration and compliance activities for Contractors delivering intervention and treatment services to statewide probation referred youth under the Juvenile Probation Services Fund (JPSF).  This position also participates in a support staff pool by providing assistance with general office duties to various staff in the division. 

This position is also responsible for contract preparation and coordination with hotels and transportation agencies pertaining to conferences, committees, meetings, and/or site visits; maintains tracking systems for receipt, preparation and distribution of complex documents including executed contracts, contract performance, contract renewals, contract rates, provider contact lists, monitoring activities, amendments, and attachments; and inputs data and maintains contractual information in the Juvenile Treatment Database and produces queries as needed to be reviewed for accuracy. In addition, this position assists in the formatting and final publication of reports, training documentation, contract manuals and materials relating to contract and monitoring activities; reviews for accuracy the daily report query electronically submitted by the technology department from the JTX database to ensure accuracy of contract records; and performs a full range of support for meeting needs including calendaring, scheduling, room set-up, reception, coordinating meals, preparing meeting documents such as handouts, agendas, and/or presentations, and compiling meeting minutes.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:
The successful candidate will hold a High School diploma or GED, four years of increasingly responsible office experience, and possess thorough knowledge of Microsoft Outlook Word, Excel, and other Microsoft Office products. This position requires the ability to interact effectively and professionally with AOC staff, contract providers, community members, and court personnel to provide information, support, and assistance; excellent verbal and written communication skills; and excellent attention to detail. In addition, the successful candidate must be able to establish and effectively organize multiple work projects and documents simultaneously; be able to prioritize workload and work independently with a minimal supervision; function effectively in a team environment; and maintain confidentiality.

The preferred candidate will have familiarity or aptitude to gain working knowledge of electronic-filing system and scanning processes and to learn new software or database systems; and/or knowledge of the Arizona court system and/or experience in the regulatory or legal field.

Travel level: negligible

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include first and/or second round panel interviews. This is a Regular, Full-time, Non-exempt position. 

BENEFITS:
The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer