Assistant Chief Administrative Officer

The Chief Administrative Officer seeks an experienced and seasoned leader who fosters a collaborative work environment. The ideal candidate will have intimate knowledge of the workings of a County Administrative Office. Click on the brochure below to learn more!

FLSA: Exempt

Position Status: At-will; the addition of this allocation is pending Board approval.

DEFINITION

Under administrative direction, manages, reviews, coordinates, and directs the overall operations of Butte County government. Assures compliance of all department activities with Butte County goals and objectives, State and Federal laws, and County policies and procedures.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative direction from the County Administrative Officer or designee. Exercises direct supervision over management, supervisory, professional, technical and administrative staff through subordinate levels of supervision.

CLASS CHARACTERISTICS

This at-will classification supports the County Administrative Officer in a variety of administrative, coordinative, analytical, and liaison capacities, with accountability for providing program planning and policy development, and oversight of matters with County-wide implications. The incumbent acts on behalf of the County Administrative Officer in their absence. Successful performance of the work requires knowledge of public policy, County functions and activities, including the role of the Board of Supervisors, and the ability to develop, oversee and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the County Administrative Office with those of County departments and outside agencies, and managing and overseeing the complex and varied functions of the Office and assigned County departments. The incumbent is accountable for accomplishing planning and operational goals and objectives and for furthering County goals and objectives within general policy guidelines.

EXAMPLES OF TYPICAL JOB FUNCTIONS
Typical functions may include any of the following tasks, knowledge, abilities, and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Oversees County operations; exercises independent judgment within broad policy guidelines; evaluates and analyzes issues, and recommends and implements solutions; identifies and monitors long and short range goals and objectives; assures effective communications of issues and strategies.
• Monitors organization and operations; develops and approves recommendations for improving the County's operations and processes; assures that strategic goals are reached.
• Provides leadership on complex and sensitive projects.
• Analyzes workload trends and recommends staffing adjustments and personnel assignments; analyzes statistical reports, compiles information and recommends appropriate actions by the Board.
• Develops, evaluates and implements County's strategic plans, goals, and objectives for the Chief Administrative Officer and Board of Supervisors; develops systems and standards for program evaluation and assures County's activities are in compliance with all laws, policies, and regulations.
• Coordinates intergovernmental activities, advocacy initiatives and legislative lobbying with internal and external players.
• Manages, investigates and resolves major legislative and operations issues; identifies policy and compliance issues, and proposes solutions.
• Analyzes and recommends policies and procedures for the orderly conduct of County administrative affairs; directs the preparation of special and recurring reports and analytical studies on a wide variety of complex administrative and budgetary issues.
• Manages and directs the activities and operations of the County Administration Department, including Clerk of the Board functions.
• Prioritizes and assigns tasks and projects; trains and evaluates staff; counsels, coaches and instructs employees as required; develops staff skills and conducts performance evaluations.
• Provides leadership, direction and coaching to county staff; provides counseling and direction on management analysis, technical skills and professional responsibilities.
• Develops effective working relationship with the state legislature, Butte County elected officials, and local business and community leaders.
• Performs other related duties as assigned.

Knowledge of:

• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and legislative procedures relevant to County administration.
• Structure and functions of Butte County government, and all policies and procedures.
• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.
• Current social, political, and economic trends in County and State governmental activities and services.
• Principles, practices, and trends in public administration, leadership, and management.
• The principles and practices of legal, ethical and professional rules of conduct.
• Techniques and practices for efficient and cost effective management of resources.
• Public sector budgets, grant protocols and financial reporting. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability To:

• Plan, organize, direct, and control complex administrative services for the County.
• Develop and implement long-range fiscal and operational plans.
• Assist in developing and implementing department goals, objectives, practices, policies, procedures, and work standards.
• Assist in preparing and administering large and complex budgets; allocate limited resources in a cost effective manner.
• Plan, manage, organize, direct, and coordinate the work of management, supervisory, professional, technical, and administrative support staff; delegate authority and responsibility.
• Assess and prioritize multiple tasks, projects and demands.
• Analyze complex administrative and operational data and issues, evaluate alternatives, and make logical recommendations based on findings.
• Direct the development of special reports, and effectively present organizational, demographic and statistical information to public and professional audiences, including the Board of Supervisors.
• Plan and implement policies and procedures while assuring compliance with County goals and objectives.
• Investigate and analyze complex and sensitive issues and complaints.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective staff reports.
• Effectively represent the department and County in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals.
• Understand, interpret, and apply all pertinent laws, regulations, codes, and ordinances and County policies and procedures relevant to work performed.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor's degree; and
Five (5) years experience in management positions in a government agency.

Certifications and Licenses:

• Must possess a valid US driver's license upon date of application. Must obtain California driver's license following hire date per California DMV regulations.

PHYSICAL DEMANDS

• Mobility to work in a standard office setting and use standard office equipment, including a computer; primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 10 pounds.
• Vision to read printed materials and a computer screen.
• Hearing and speech to communicate in person and over the telephone.
• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

WORKING CONDITIONS

• Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

EQUIPMENT AND TOOLS UTILIZED

• Equipment utilized includes a motor vehicle, personal computer, fax machine, and standard office equipment.

Disaster Service Worker
All Butte County employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker related training as assigned, and to return to work as ordered in the event of an emergency.Employment Type: Regular Help