A/R Specialist

Job Title: Financial Transactions Specialist (A/R)

Location: Tempe, AZ

In the realm of organizational vitality, financial well-being hinges significantly on the efficient management of accounts receivable. Adept professionals in this field, known as Financial Transactions Specialists, operate within departments responsible for overseeing and handling accounts and billing. Their primary mission is to ensure the constant accuracy of financial records, facilitating informed decision-making by the management.

Objectives of this Role:

• Contribute to the optimization of financial transactions and systems through the meticulous reconciliation of payments and customer accounts.
• Identify and communicate discrepancies to the management team, pinpoint slow-paying customers, and propose suitable candidates for collection.
• Foster and enhance client relationships by addressing past-due accounts through effective communication with customers.
• Actively participate in streamlining the accounts receivable process by identifying and recommending areas for performance improvement.
• Uphold integrity and confidentiality in financial reporting, ensuring compliance with national and local financial requirements.

Responsibilities:

• Validate and compile all necessary documentation before invoicing customers.
• Execute inventory stock adjustments as part of the invoicing process.
• Monitor sales tax for invoicing purposes.
• Process customer credit note requests.
• Maintain up-to-date accounts receivable records, applying credits and collections, accounting for uncollectible amounts, and resolving miscellaneous differences.
• Perform daily cash management duties, including recording bank deposits, updating and distributing cash receipt logs, and posting cash to the accounts receivable sub-ledger.
• Proactively monitor and collect accounts receivable through various communication channels.
• Send regular statements to customers.
• Manage employee apparel accounts.
• Maintain required resale certificates within Avalara and conduct monthly proactive certificate campaigns.
• Oversee prepaid customer accounts and on-hold customer accounts, providing regular updates to production, customers, and sales teams.
• Prepare analytical and ratio analyses relevant to accounts receivable for management insight.
• Collaborate with other accounting and finance team members, contributing to inventory management and cost accounting efforts.

Required Skills and Qualifications:

• Strong mathematical skills.
• Previous experience in accounts receivable, including collections.
• Understanding of basic principles of finance, accounting, and bookkeeping.
• Exceptional time management and attention to detail.
• Proficiency with Google Drive and Microsoft Office.
• Ability to maintain confidentiality of company information.
• Familiarity with commonly used accounting ERP systems, such as Sage Intacct.

Preferred Skills and Qualifications:

• Associate's degree or equivalent experience.
• Experience in inventory management.
• Demonstrated experience in driving process improvement.

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