Aesp - Class Ivb - Equity And Integration Administrative Assistant

Position Type:
Administrative Assistant/Clerical/Administrative Assistant
Date Posted:
12/1/2023
Location:
Educational Service Center
Closing Date:
Until Filled
General Purpose of Job: To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing administrative support to the Director of Equity and Achievement. Answer correspondence and assemble highly confidential and sensitive information. Interact with a diverse group of external customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures.
Job Summary: The essential functions of this position include, but are not limited to, the following essential duties:

• Provide administrative support for the Director of Educational Equity.
  • Maintain the director's calendars, commitments, and email.
  • Organize, plan, and make all arrangements for a variety of meetings, events, conferences, appointments, training sessions, special meetings or other events.
  • Maintain and track work year calendars for department staff.
  • Organize, plan, and make all the arrangements for department interviews.
  • Proof, edit and assist in the revision of correspondence and documents.
  • Compile, research, or gather information and data requested.
  • Prepare correspondences, reports, graphs, presentational slides, binders, and other materials.
  • Assign and prioritize work activities and projects performed within the office.
  • Create and maintain various databases, files, and records.
  • Interact with staff, scholars, and members of the community on behalf of the Department of Educational Equity.
  • Act as a liaison between parents, students, community, and department staff.
  • Screen calls and walk-ins and handle a variety of questions, issues or concerns.
  • Determine when it is appropriate to address issues and questions and when issues should be submitted directly to the director.
• Collaborate and support staff assigned to the Department of Educational Equity.
  • Provide administrative support to department staff.
  • Assisting with the planning and coordination of departmental events.
  • Schedule meetings and reserve meeting rooms.
  • Coordinate the printing and distribution of various types of communication (e.g. emails, letters, and binders) to staff or the public.
  • Submitting business forms, requisitions, orders, and school board approval forms.
  • Create and maintain various databases, files, and records.
• Perform other comparable duties as assigned.
  • Assist in various office projects and activities as directed or as part of ongoing duties.

Minimum Qualifications:

• High school diploma or equivalent.
• Previous experience in the area of administrative support experience that includes some experience in school district administrative support functions and responsibilities preferred.

Knowledge, Skills, and Abilities include:

• High level of professional customer service and human relations skills in assisting, screening, handling and dealing with informational requests of diverse populations.
• Performing work assignments requiring attention to detail, precision, and accuracy.
• Strong organizational skills and ability to multi-task.
• Proficiency in office equipment and standard productivity software (Word, Excel, Google, and Publisher).
• Ability to adhere to district policies and Minnesota laws, regulations, and guidelines pertaining to record keeping, data processing, and data privacy.

Salary: View salary grid on Page 5, Section 1, and Classification, Pages 6 - 7, Section 3 of the Administrative Education Support Professionals (AESPs) contract
Job Type: Full Time, 260/261 days
Bargaining Unit: Administrative Education Support Professionals (AESPs) (Class IV-B)
Include: Resume and Reference letter
Osseo Area Schools offers:

• Meaningful and impactful work
• Opportunities to grow professionally
• A variety of benefits
• Summer opportunities
• and more

Equal Employment Opportunity Statement:
Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.
Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District's Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.
Veteran's Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.
Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at HR@district279.org or call 763-391-7007.
Background Check Upon Conditional Offer:
Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.