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Form of workJob Description
About O’Hara’s Son Roofing Company
O’Hara’s Son Roofing Company (OSR), established in 1987, is a family-owned and operated roofing company working in the commercial and industrial market. Headquartered in Chicago, IL, our team of 100+ employees is dedicated to providing quality work with a strong focus on safety and communication.
As of 2023, OSR ranks among the Top 20 Roofing Contractors in the country. We specialize in the installation of numerous styles of roof applications and coatings. Additionally, we provide extensive roof repairs, OSHA-compliant safety items, and renewable energy solutions.
OSR maintains branches throughout the country, providing timely service and maintenance to our partners in each region of the United States.
Join Our Dynamic Team and Embrace Our Core Values!
At O’Hara’s Son Roofing Company (OSR), we believe in “Putting the Pedal to the Metal,” driving our success forward by continuously improving and never settling for average work. As a family-oriented company, we embrace a "No Jerk Zone," fostering an environment of respect, support, and teamwork at every level. We value self-starters who take pride in their work, go above and beyond for the team, and seize opportunities to shape their future with us. If you share our commitment to doing all the little things well and being our customers' preferred roofing contractor, we invite you to apply.
Job Description
As an Administrator, you will provide essential administrative support to ensure the smooth execution of retail reroofing projects. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the overall success of the projects and the satisfaction of our clients.
Responsibilities
Project Documentation and Reporting:
Assist with the preparation and organization of project documentation, including contracts, change orders, purchase orders, and project correspondence.
Maintain accurate and up-to-date project files, ensuring easy retrieval of information as needed.
Generate reports and summaries on project progress, milestones, and financials.
Track and maintain project schedules, ensuring timely completion of tasks and deliverables.
Assist with the preparation of project-related presentations and materials.
Communication and Coordination:
Serve as a point of contact for project-related inquiries from clients, subcontractors, and internal team members.
Coordinate and schedule meetings, site visits, and conference calls, ensuring all participants are properly informed.
Facilitate effective communication and collaboration between project stakeholders.
Assist with the distribution of project-related information, updates, and notifications to relevant parties.
Maintain regular communication with clients, providing updates on project progress and addressing any concerns.
Budget and Financial Support:
Assist with budget management and financial tracking, including the review and processing of invoices, purchase orders, and expenses.
Collaborate with the finance team to ensure accurate and timely invoicing, payments, and financial reporting.
Monitor project costs and expenses, identifying any discrepancies or potential cost-saving opportunities.
Vendor and Subcontractor Management:
Assist with the coordination and documentation of subcontractor and vendor agreements, ensuring compliance with project requirements.
Maintain updated contact information and documentation for subcontractors and vendors.
Assist with the procurement of materials and equipment, ensuring timely delivery to project sites.
Coordinate with subcontractors and vendors to schedule deliveries and resolve any logistical issues.
Administrative Coordination:
Provide administrative coordination to the project management team, including managing calendars, scheduling appointments, and coordinating department meetings.
Prepare and distribute project-related correspondence, memos, and reports.
Organize and maintain project-related records, including drawings, permits, and specifications.
Manage project coordination and administrative oversight of daily activities.
Additional Responsibilities:
Handle additional responsibilities and projects as assigned.
Requirements
High school diploma or equivalent; associate or bachelor's degree in a relevant field is preferred.
Minimum of 2 years of experience in an administrative role, preferably in the construction or roofing industry.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Excellent attention to detail and accuracy in document management.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
Effective written and verbal communication skills.
Ability to multitask and handle multiple projects simultaneously.
Strong problem-solving and decision-making abilities.
Team player attitude is a must.
Knowledge of construction and roofing terminology is a plus.
Familiarity with project management processes and documentation.
If you embody our core values of continuous improvement, teamwork, attention to detail, and dedication to delivering consistent, quality work, we invite you to join our team at O’Hara’s Son Roofing Company (OSR). Together, let's strive for excellence and be the preferred roofing contractor for our valued customers.
What OSR Offers You
Flexible Work Environment
Unlimited PTO + Paid Holidays
Technology Package & Safety Equipment
Medical Benefits - Partial Contribution:
Medical Insurance: United Healthcare (PPO, HMO, & HSA)
Dental Insurance: Delta Dental of Illinois (PPO)
Vision Insurance: Guardian Insurance
Retirement
401k with up to 4% company match - after 1 year of continuous employment and 1000 hours worked
Non-Contributory Benefits - Employer Paid:
Life Insurance
Accidental Death & Dismemberment (AD&D)
Short Term Disability (STD)
Long Term Disability (LTD)
Quarterly Interactive Employee Events
About Our Hiring Process
We will share all the details on our company during the initial phone call. Maintaining your confidentiality is a priority, so your resume will only be submitted with your approval. We will keep you updated throughout each step of the hiring process.
Please, complete our online job application and send your resume in PDF format, including a personal email address, and mobile number where we can text or leave voicemails for you during regular business hours (8-5 pm CST). We appreciate your time and consideration of this career opportunity. Please, contact us with any additional questions at hiring@oharasson.com.
The preceding job description has been designed to indicate the general nature and level of work to be performed. It is not meant to be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.
O’Hara’s Son Roofing is an Equal Employment Opportunity and E-Verify compliant Employer. Our company is a Drug Free Workplace. Candidates must be authorized to work in the U.S.
