Administrative Support Specialist

General Job Description:

The Administrative Support Specialist represents the Children’s Legacy Center and its cause, staff, and culture with professionalism and enthusiasm to all constituents. This position requires a love for Administrative Support, a value for first impressions, and a proven ability to get things done. The incumbent will report to the Director of Strategic Collaboration and Integrated Response. As such, the Administrative Support Specialist’s primary responsibilities are to provide expedient Administrative Support with a positive and professional response to staff and visitors (office, phone, meetings, online etc.) Independent judgement and a positive mindset are required to plan, prioritize, and organize a diversified workload. This incumbent will serve as a front desk receptionist as well as Administrative Support to the Director of Strategic Collaboration and Integrated Response. This individual must be able to work well in collaboration with a team, as well as individually.

*This position will be open until filled.

Duties and Responsibilities:

• Provides general Administrative Support to the Director of Strategic Collaboration and Integrated Response.
• Provides overall support to the Family Advocacy Team.
• Handles highly confidential and non-routine information and explains policies when necessary.
• Organizes and prioritizes large volumes of information and calls. Ensures effective communication both internally and externally to maintain a positive professional image.
• Facilitates scheduling of appointments referred to the Children’s Advocacy Center and supports management of site calendar.
• Responds to regularly occurring requests for information.
• Prepares reports as needed.
• Works independently and within a team on special nonrecurring and ongoing projects.
• Compile, organize and file documents.
• Conducts research for subject matter assigned.
• Utilizes phone system, copy machines, computers, postage meter, fax and other basic operating machines and equipment.
• Performs opening and closing tasks of the facility.
• Performs data entry and assists with requests for programmatic data.
• Prepares written correspondence as requested.
• Works collaboratively with subcontractors.
• Some social media management.

Knowledge, Skills and Abilities:

• Technical Capacity / Strong Computer Skills (PC & Mac preferred)
• Personal Effectiveness and Credibility
• High Communication Proficiency
• Flexibility
• Love of administration
• Time Management Skills
• Multitasking Skills
• Strength in Teamwork and Collaboration
• Detail Oriented

Required Education and Experience:

• High school diploma or equivalent
• 2 years administrative experience
• Highly proficient in current Microsoft Office Suite, Google Docs and Forms, QuickBooks

Preferred Education and Experience:

• Bachelor’s degree in business or equivalent
• 3+ years’ experience
• Familiar with state and federal grants

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to travel to departments and other sites, as necessary.
• Ability to bend, squat, sit or stand.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k) package
• Prestige Urgent Care Membership
• Paid Time Off

Who We Are:

The Children’s Legacy Center began in 2016. Our passion is to aid children and youth who have been abused and exploited. We currently achieve this goal by offering forensic interviewing services as a part of our Children’s Advocacy Center. These interviews reduce trauma and help our partner agencies expedite justice for children, youth, and their families. We are now able to build upon this tested and stable foundation and are building out our regional pilot model for exploited children and youth. This model is a diverse, holistic, and far-reaching collection of programs and services that will multiply our impact in the community and beyond. Although each of our team obtains a specific job description, we work collaboratively to develop and expand our organization. We value the health and wellbeing of our team members more than the average workplace. The nature of this work is incredibly difficult, so supporting each other is paramount. We’ve got each other’s backs. We strive daily to create an inclusive environment in which all people feel safe, heard, and valued. The Children’s Legacy Center celebrates cultural differences and similarities among all employees, volunteers, families we serve, and members of our partnering agencies. With an amazing team and our community’s support, we truly believe we can accomplish anything!

The Children’s Legacy Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Consistent with the Americans with Disabilities Act (ADA), it is the policy of the Children’s Legacy Center to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Human Resources at (530) 768-1880.