Administrative Support For The Pacific Islands Division (Pid)

INNOVIM is seeking Administrative Support for The PacificIslands Division (PID) of the Office of Law Enforcement (OLE), National Marine Fisheries Service (NMFS), National Oceanic and Atmospheric Administration (NOAA), Department of Commerce (DOC). Providing professional, non-personal support services required to assist OLE staff with managing general administrative activities.

***Location: On site at Ford Island in the NOAA Inouye Regional Center (IRC), Office of Law Enforcement; Honolulu, HI***

Required Skills:

• Receive and manage incoming communications; including phone calls, email messages, Google-chat messages, and voicemail messages.
• Receive visitors, service personnel, vendors and deliveries.
• Pick up mail from mailroom and distribute.
• Maintains an electronic and physical inventory of office supplies, equipment and property. Indexed records destruction requests for electronic and paper records.
• Updates and maintain office filing systems in accordance to the File Retention procedures ensuring OLE is in accordance with policy.
• Coordinate and assist with the booking of travel using the E2 federal travel system, processes requests for user roles in E2 and respond to user questions.
• Processes Invitational Travel in the E2 system
• Processes applications for VISA requests for foreign travel and processes Passport requests.
• Provide vehicle management assistance, vehicle users to ensure vehicle recalls and monthly maintenance and mileage reports are updated. Monthly fuel reports are checked for accuracy and filed accordingly.
• Assist with the collection of documentation for The Freedom of Information Act (FOIA).
• Conduct market research in support of acquisitions.
• Assist in the requisition process in support of acquisitions.
• Use Word, Excel and DOC, NOAA, NMFS Databases.

Experience Requirements:  

• High School Diploma
• Two or more years of related experience.
• Ability to work independently and with attention to detail.
• Driver’s license required for driving requirements in the local vicinity.

INNOVIM offers competitive salaries; vacation, sick, and holiday leave; major medical, dental, life, long-term and short-term disability insurance; 401K retirement plan; tuition assistance; and opportunities for employee career growth and development.