Administrative Support Specialist

Description

• 
  To assist faculty and staff with the completion of general employment forms, such as federal and state tax forms, change of address, etc.
• Coordinates the SECE (Student Employment System) for the campus, independently maintains the system and responds to inquiries from students and employers.
• Assists and responds to questions from the general public, students, faculty, and visitors by telephone and over the counter, using discretion, confidentiality and tact.
• Assists in coordinating registration, preparation of documents, facilities for HR training sessions.
• Assists in training new HR personnel on office procedures
• Scanning, sorting, labeling, and digitally dispersing documents to be uploaded to an HR system;
• To assist HR staff with updated campus and system-level HR form, which includes creating, updating, editing online forms and checklists
• To assist the Human Resources Office by answering the telephones, referring visitors to the appropriate person and/or office, filing, photocopying, and providing general assistance to students looking for on-campus employment.
• To assist in managing google drive which includes creating an index for reference as well as organizing files and folders.
• General office tasks such as answering the telephones, referring visitors to the appropriate person and/or office, filing, scanning/photocopying; and
• Other duties as assigned.

• 
  Possession of a baccalaureate degree in Business Administration, human resources management or related field and 0 year(s) of progressively responsible professional experience with responsibilities for human resources management; or equivalent education/training or experience.
• Functional knowledge of principles, practices, and techniques in human resources management demonstrated by knowledge, understanding, and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resources.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the areas of human resources.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.

• Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• 
  Cover letter;
• Resume;
• The names and contact information (telephone number and email addresses) of at least three professional references; and
• Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOT be accepted
• Diplomas and copies will NOT be accepted

• The application will be incomplete if materials are unreadable, illegible, password protected, missing, or corrupted; therefore, late or incomplete applications will not be considered. All requested documents/information become the property of Kapi‘olani Community College and will not be returned.
• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).
• Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date.
• If you have not applied for a position before using NEOGOV, you will need to create an account.

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Kapi'olani Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities.