Administrative Support Coordinator Ii

Position Summary

The Administrative Support Coordinator II for the School of Public Health provides Administrative Support to a complex academic program and includes support functions for the school, faculty, students and staff. The position is responsible for the coordination, planning, and implementation of a variety of administrative and complex clerical activities. The clerical and administrative work is typically operational or procedural in nature relating to the program, office, or projects and includes ongoing, complicated projects with a visible impact that requires skill in coordinating within the school and with other departments at SDSU and in the community. The ability to organize, direct, and prioritize multiple duties and tasks in a dynamic working environment is an essential requirement. This position operates under the direction of the director of the program and the lead Administrative Support Coordinator.

The Administrative Support Coordinator II is responsible for the school's operational budget and the purchasing needs of the school. This includes supplies, services, equipment, travel, service-learning agreements, student assistants, faculty recruitment efforts, and the coordination of multiple funding sources.

Other duties may include but are not limited to supporting work order requests for facilities, phone systems, and telecom needs. There is also responsibility for  fulfilling room requests for meetings and special events, supporting visa requirements for international faculty and guests, and the creation of flyers and surveys.

This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The SDSU School of Public Health (https://publichealth.sdsu.edu) is a top 15 public school of public health in the nation and is ranked 23rd among all schools and programs of public health (U.S. News and World Report, 2019 edition). The school has undergraduate, graduate and doctoral programs within five established divisions. The doctoral programs are offered jointly with the University of California, San Diego (UCSD). Student enrollment exceeds 900 students across all programs. The School has strong community partnerships, which enable it to provide practical experience to students.

For more information regarding the School of Public Health, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Requisitioning and purchasing of supplies, services and equipment.
• Experience with standard purchasing policy and procedures and/or accounts payable.
• Demonstrated experience tracking complex expenditure budgets.
• Ability to work effectively with a diverse group of faculty, staff, students and external community partners.
• Experience at CSU or other academic environments.
• Minimum of two years of experience with purchasing and budget tracking is preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,100 per month. 

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,681 - $6,034 per month. 

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community. 

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.  For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on November 17, 2023. To receive full consideration, apply by November 16, 2023.  The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu