Administrative Support Associate

Are you a proactive and driven individual ready to take the next step in your administrative career? Do you enjoy people and embrace technology and other office evolutions?

LattaHarris, LLP, an Eastern Iowa-based accounting firm, is seeking a qualified Administrative Support Associate. In this crucial role, you will play an integral part in ensuring the smooth operation of our office and contribute to the overall success of our stakeholders.

Job Type: Full-time - Overtime is requested during the tax season (Jan-April). Off-season provides flexibility with this schedule.

Salary: $20- $23 per hour

Position Highlights:

• Opportunity to be a key contributor, actively participating in office strategies and implementations.
• A dynamic role where you have a voice and can see your contributions make a positive impact.
• Firsthand connections and interactions with our stakeholders.

You are…

• Always Learning: Curious and committed to understanding office dynamics and team collaboration.
• Forward Thinker: Driven to make continuous improvements and open to feedback as well as being comfortable voicing ideas.
• Service-Oriented: Genuine care for the team, clients, and the success of our firm.
• Tech-Savvy: Comfortable with technology and its changes to optimize office tools and contribute to efficiency.
• Dependable: Punctual and reliable, consistently delivering on commitments.
• Effective Communicator: Proficient in both verbal and written communication.
• Humble: You roll up your sleeves and get things done to make our team successful.

Your role includes…

• Greeting clients and visitors, ensuring a professional and welcoming experience.
• Assisting in scheduling and confirming appointments and meetings.
• Handling basic client inquiries in person, through emails, and on the phone while directing them to the appropriate staff.
• Inputting and maintaining client data in the firm's database.
• Organizing and maintaining physical and electronic files, including records and correspondence.
• Assisting in drafting and proofreading office documents.
• Supporting basic accounting tasks, such as invoice processing and expense tracking.
• Helping with the preparation and organization of office documents.
• Managing office calendars and scheduling appointments for staff members.
• Performing general administrative tasks.
• Assisting in organizing and coordinating office events or training sessions.
• Managing office supplies and overseeing equipment maintenance.

Your experience includes…

• High school diploma or equivalent; Associate’s degree is preferred.
• 1 year of administrative experience preferred.
• Proficiency in computer software applications.
• Customer service-oriented with a professional demeanor.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Comfortable with emerging technologies.

We are...

LattaHarris, LLP is an established regional public accounting firm with a professional and friendly staff. We provide tax, accounting, and consulting services to diverse clients. As a firm we value integrity, relationships, accountability, initiative, and humor.

LattaHarris, LLP is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Vision insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan

Experience:

• Administrative: 1 year (Preferred)
• Customer service: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: In person