Administrative Support Specialist

Administrative Support Specialist

Do you love collaborating with customers and enjoy a fast-paced office environment? Do you enjoy assisting with office tasks and helping with various projects? Are you a hard worker with a desire to grow and learn in your career? Join our team today! Under the direction of the Manager of Accounting, you will be responsible for the daily answering of phones and accounts receivable functions, as well as assisting in a variety of general office functions as business needs require.

This is a great opportunity for candidates interested in working within agriculture and providing exceptional customer service to our producers. You will find a team atmosphere committed to safety and excellent customer service, along with a stable career that offers outstanding benefits!

AgState offers a generous benefits package including 401K Match or Defined Benefit (Pension) Retirement Plan, Medical, Dental, Vision, Life Insurance, Salary Continuation, Long Term Disability, Supplemental Insurance, Career Growth and Development Opportunities, Employee Assistance Program (EAP), Education Assistance, Employee discounts and local discounts, Paid Holidays, Clothing Allowance, and a generous Paid Time off Accrual.

ESSENTIAL SKILLS

• Work in a safe and efficient manner, according to AgState’s Safety Policy.
• Demonstrate work habits that develop, build, and support the team concept within the organization.
• Welcome customers/visitors, always utilizing professional and pleasant customer service skills to determine the nature of business and direct them to appropriate personnel.
• Answer calls and assist when able; otherwise, transfer calls to the appropriate personnel.
• Receive payments from customer and apply payments to their accounts.
• Process outbound and inbound mail and courier packages
• Process deposits and verify accuracy.
• Review outgoing Accounts Payable checks for accuracy.
• Perform clerical duties such as filing, photocopying, scanning, and collating.
• Other accounting responsibilities as assigned.
• Organize daily reports and distribute them to appropriate personnel.
• Backup and assist other team members within the office as needed.
• Prepare miscellaneous reports for teammates.
• Order and keep inventory of office supplies and forms through various vendors.
• Maintain calendar/ scheduling of meeting room and board room.
• Coordinate meeting scheduling, snacks, and refreshments.

EDUCATION AND REQUIREMENTS

• Minimum of six months related experience and/or training, or equivalent of education and experience.
• Ability to work overtime as required.
• Valid Driver License.
• Must be proficient with Microsoft Office Software (Word, Excel, Outlook).
• Produce quality work on a consistent and timely basis.
• Collaborative approach when collaborating with peers in a multi-location setting.
• Helpful, supportive communicator with supervisors and peers.
• Repetitive routines in a variety of work.
• Detailed orientated and excellent organizational skills.

**Our values ~ RISE: Respect- ~ Integrity ~ Safety ~ Excellence**

Equal Opportunity Employer - we work hard to embrace diversity and inclusion and encourage employees at AgState to bring authenticity to work every day.

APPLY NOW!

To submit your application or to view our other openings within the company visit us online www.agstate.org .

Contact Human Resources for an Internal Application.