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Form of workThe University of Arizona College of Medicine - Phoenix anchors the 28-acre Phoenix Bioscience Core in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. The Phoenix Biomedical Campus embodies the University's priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & ResponsibilitiesLeadership support:
- Assist in managing day-to-day Administrative Support operations of the department/office.
- Schedule and manage meetings with executive leaders from COM-P, UA, and partner hospitals (Banner, Dignity, Honor Health, MIHS, PCH, and Yuma Regional Medical Center).
- Prioritizes and arranges meetings/events, conferences and appointments for unit leadership; makes necessary travel reservations and itineraries; determines and prepares background materials and forms as needed.
- Preparation and design of materials for meetings as directed, and take meeting minutes.
- Investigate, evaluate and resolve typical administrative/operational problems or situations impacting staff/faculty work unit.
- Manage all logistics for meetings (room reservations, technical support, food and beverages, parking arrangements, communication to participants and assists in planning of departmental events, etc.).
- Coordinates with Office of Faculty Affairs and Human Resources to facilitate faculty and staff recruitments and other committees as needed, under supervisor's direction Schedule interviews and manage logistics for job applicants.
Department Support:
- Prioritizes workload, meetings, and appointments to meet work unit operations. Assists in the coordination and implementation of multiple projects.
- Provide skilled support on a variety of strategic initiatives, under supervisor's direction (such as organizing documents, tracking progress, action items).
- Evaluate and recommend operational changes to work unit to ensure effectiveness and compliance with University policies and regulations Investigate, evaluate and resolve typical administrative/operational problems or situations impacting staff/faculty work unit.
- Work with appropriate administrative offices for website updates as required.
- Assists with, coordinates and assembles necessary documents for departments annual and 5 yr reviews.
Financial Management Activities:
- Purchases & bill pay for department (p-card documentation, DV's travel & other reimbursements).
- Maintain finance filing systems as required.
General Office Operations:
- Composes confidential correspondence when required, as directed.
- Organize and file office documents as required (department inbox, phone lists, inventory, etc.).
- Coordinates business affairs, personnel matters and may interpret policies and procedures.
- Assist in investigating, evaluating and resolving typical administrative/operational problems or situations impacting staff/faculty work unit, as directed.
- Order supplies.
- Additional duties as assigned.
Knowledge, Skills & Abilities:
- Knowledge of standard office policies and procedures.
- Skill in developing and maintaining good working relationships.
- Skill in English composition, grammar, spelling and punctuation.
- Skill in basic math.
- Skill in the use of personal computer/software.
- Ability to problem solve and make decisions.
- Ability to effectively communicate.
- High school diploma or equivalent, or equivalent learning attained through experience required.
- Minimum of 5 years of relevant experience, or equivalent combination of education and work
experience.
Proficient in Microsoft Outlook Suite.
Experience with prioritizing multiple projects and achieving desired results and deadlines.
Experience with managing multiple calendars.
High degree of flexibility.
High degree of attention to detail.
Excellent data entry skills.
Excellent organizational skills.
FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $20.33 - $25.41 per Hour, Depending on Experience Compensation Type hourly rate Grade 5 Career Stream and Level OC3 Job FamilyAdministrative SupportJob Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire DateExpected End DateContact Information for CandidatesCollege of Medicine-Phoenix, Office of Human Resources
HR-PHX@arizona.edu
Open Date 10/23/2023 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to ApplicantApplication: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).
Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
