Administrative Specialist - Oit Strategic Tech Advancement

S05380P

Administrative Specialist - OIT Strategic Tech Advancement

OIT Strategic Tech Advancement

Arlington

Administrative Support

Full-time

Standard

Monday through Friday; 8:00am – 5:00pm

• May require occasional travel, evening, and weekend duties.
• In office work. Limited remote work offered.

External and Internal

Salary is commensurate with experience and education.

Funding expected to continue

Monthly

Yes

We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Provide executive administrative support to the Chief Information Officer. Responsible for performing a number of administrative duties and task-oriented projects. Provide oversight and guidance to select projects, office management, calendars and budget. Must have the ability to follow up on actions items from meetings and keep track of changes. Must be highly motivated and collaborative. A professional capable of managing a significant workload and prioritizing tasks in a fast-paced office environment.

• Manage and coordinate the calendar for the Chief Information Officer, schedule meetings on behalf of the CIO and organization, take minutes, and arrange travel through Concur. Answer calls, monitor CIO Voicemail, and welcome visitors, make appointments, provide information when appropriate and act as liaison for executives.
• Initiate personnel action requests, submit requisitions, manage and reconcile ProCards purchases for the CIO and the building, inventory and asset management.
• Manage event deadlines and communications for the department.
• Coordinate catering, meeting logistics and agendas for events, staff meetings and luncheons.
• Compose briefings and correspondence. Proofread documents for review and/or official signature.
• Manage confidential and sensitive materials and conduct related research, as necessary.
• Manages inquiries directed to the CIO.
• Determines the proper course of action and collaborates with the appropriate individual(s) to formulate the responses.
• Retain files according to records retention policy.
• Order supplies and office equipment.
• Submit maintenance/help desk requests as needed.
• Performs other duties assigned.

• Bachelor’s degree with five (5) years increasingly responsible administrative experience, knowledge of digital tools and office software applications and demonstrated financial understanding of budget management and purchase cards.

• Higher education experience.
• Seven (7) years of increasingly responsible administrative experience supporting executive level.
• Experience with PeopleSoft/UT Share.

• Knowledge of digital tools, and other office software applications and demonstrated financial understanding of budget management.
• Proven administrative and Microsoft Office skills.
• Excellent oral and written communication skills.
• Ability to multitask, organize, prioritize and work with initiative both independently and within a fast-paced team environment.
• Attention to detail, decision-making and critical thinking skills.
• Ability to maintain a high degree of confidentiality.

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

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Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.