Administrative Specialist 2 (Municipal Division)

Description

The Mercer Vicinage is seeking a candidate who will be responsible for addressing inquiries for both internal and external customers, schedule, and prepare background reports for annual divisional visitation, administrative and Judicial in-session visitation; work with the Assignment Judge who oversees the approval and use of Alcohol Education and Enforcement Funds and Parking Offenses Adjudication Act Fund; coordinate Municipal Bail Review program; work with the county correction center, County prosecutor and Municipal Bar Association; serve as Criminal Justice Reform Liaison with the Criminal Division and other outside agencies. Knowledge of Municipal Automated Complaint System would be helpful.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.

Example of Duties

• Provide technical and system access assistance to municipal court judges and municipal court staff on Online Dispute Resolution, JEDS, Expungement Portal, etc.
• Operate audio/video equipment, electronic or manual information systems; troubleshoot as needed.
• Monitor the on-boarding process for new municipal court judges and staff, assisting with P-Synch.
• Develop manuals, guides, best practices and other materials on how to use relevant technical systems used by the municipal courts including Zoom.
• Responsible for scheduling POMCA trainings and monitor accreditation/certification of court administrators.
• Act as a liaison to provide excellent service to all internal and external stakeholders by reviewing court activities for compliance with procedures, laws, court rules or administrative directives.
• Review and monitor statistical reports, informing management about the status of work progress and other related matters.
• Coordinate and schedule meetings and trainings for municipal court staff.
• Act as a "loss of liberty coordinator" by monitoring the daily Central Judicial Processing calendar to provide pertinent information for the Judge to conduct bail reviews, as well as jail roster to ensure there are no delays in the prompt release of detained defendants.
• Work with the municipal courts to ensure warrants are recalled, or defendants are scheduled in the municipal courts expeditiously upon commitment to the county jail on a municipal court warrant.
• Coordinate, schedule, moderate and conduct virtual sessions via Zoom and or TEAMS for Virtual Mediation Program.
• Provide support and guidance help for remote court operations.
• Coordinate municipal mediation program and the recruitment of volunteer.
• Arrange fingerprints.
• Record check and mandatory training performs.
• Conduct annual on-site visitations.
• Provide on-site technical issues.
• Other duties as required.

Qualifications

Graduation from an accredited college or university with a bachelor's degree.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree.
Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service.
(See www.naces.org/members.html)

Supplemental Information

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: Pursuant to N.J.S.A. 52:14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.