Administrative Project Coordinator

About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.  
Watch Our Story:' https://www.hdrinc.com/our-story'
We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward

Primary Responsibilities

In the role of Administrative Project Coordinator, we'll count on you to:

• Type, format and organize project documents, reports, specifications, and correspondence.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management.
• Assist with and help coordinate meetings and presentations.
• Assist with expense reports and travel booking.
• Work with multiple Project Managers and project teams as needed.
• Coordinate with Project Managers and Project Accountants to assist in internal project approval preparation, coordination on forms with subconsultants, coordinating completion of required HDR forms such as Quality packages and subconsultant agreements.
• Assist on a multitude of projects activities such as assisting Project Managers with their project guides, management plans, quality plans, safety plans, updating deliverables in Pronto, scheduling team meetings, and project closeout.
• Perform other administrative duties as needed.

#LI-LA1

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• Efficiency in Microsoft Word and Excel
• Must have the ability to communicate clearly, follow instructions accurately, pay attention to detail, multitask, and good writing skills.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Preferred Qualifications

• Bachelor's degree preferred.

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible.  When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.  

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off, parental leave, paid holidays, 401(k) retirement savings plan with employer match, employee referral bonuses and tuition reimbursement. The expected compensation range for this position is $23.36 - $33.37 hourly depending upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.)