Administrative Program Assistant

Turning Point of Central California, Inc. was founded in 1970. For over 50 years now, we have been transforming lives across the state of California. From Mental Health to Community Corrections, Children's Services, Housing Programs, Recovery Services, Substance Abuse Disorders & more; we serve people in need. Our desire is to see individuals reach their full potential, and create lasting change that will stand the test of time.
JOB SUMMARY
The Administrative Program Assistant reports to the Program Director and is responsible to assist and provide administrative and technical support duties.
ESSENTIAL JOB RESPONSIBILITIES

1. Coordinate administrative functions between the Program Director and other clinics and personnel as well as with outside agencies.
2. Assist the Program Director with creating, updating and maintaining program files and records.
3. Perform written and oral reports.
4. Assist in preparation of responses to County, State, and Federal paperwork for the program.
5. Assist as needed in a variety of projects, utilizing research, accurate tabulation, spreadsheet recording, and reporting skills.
6. Fiscal compilations as requested.
7. Assist with administrative documents including county, state, federal contracts' requirements
8. Coordinate meetings and schedule meetings, conferences, travel, etc.
9. Run weekly and monthly reports using Electronic Health Records system.
10. Give and follow oral and written instructions.
11. Organize work and set priorities to meet established deadlines.
12. Remain flexible and tolerant to changes in workloads and assignments.
13. Write clearly, accurately, and concisely to convey ideas in grammatically correct reports, letters, and memos.
14. Will drive on Agency business.
15. Think and act quickly and efficiently in emergencies.
16. Physical presence in the office is required.

ESSENTIAL JOB REQUIREMENTS

1. Education/Experience sufficient to demonstrate competency in the knowledge and skills specified. This may be obtained by completion of two (2) or four (4) year college degree with a major in public or business administration or related field. Four (4) to six (6) years of applicable work experience may be substituted for college degree.
2. Demonstrated ability to handle multiple priorities in an organized and efficient manner.
3. Work with a variety of directors and program administrative staff.
4. Organize, prioritize work and function independently.
5. Independently perform routine studies, periodic reviews and reports.
6. Collect, compile and analyze data and report results.
7. Perform math functions sufficient to compute fractions, decimals, percentages, statistical analysis and record keeping.
8. Willingness to travel to various program sites as necessary.
9. Intermediate to advanced computer skills in Microsoft Word, Excel, Outlook and PowerPoint, Office 365, Teams, Zoom and other communication/meeting platforms.
10. Possess a valid driver's license and have access to a dependable means of transportation that is properly insured and operated in accordance with all laws. Agency insurer authorization is required.
11. Ability to pass a criminal background check.
12. Ability to pass a pre-employment physical, drug screen, general physical, and TB test.

COMPANY BENEFITS:

• Pay Range: Class 110 ($16.98 - $22.34/hour)
• Company paid benefits package including medical, dental, vision, Employee Assistance Program, Pension Fund and many other voluntary benefits
• Qualified non-profit for the Public Service Loan Forgiveness (PSLF) Program
• Regular work schedule (Monday through Friday, 8am - 5pm)

We are a diverse, inclusive and equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, age (40+), disability status, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, protected military or veteran status, or any other characteristic protected by law.
Turning Point of Central California, Inc. will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Turning Point of Central California, Inc. is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.