Administrative Coordinator, Education & Experience - Vituity Practice Management - Emeryville

Everybody Has A Role To Play In Transforming Healthcare

Vituity's Education & Experience team is on the lookout for a skilled and motivated Administrative Coordinator to provide top-notch support to our senior-level leaders, engaging workshops, external conferences, and impactful educational initiatives. As Administrative Coordinator, you'll be the backbone of our E&E team ensuring seamless coordination of schedules leaders, meeting and program production, and more.

Join the Vituity Team. At Vituity, our core values matter. We embody a Culture of Caring by approaching every human interaction with compassion and heart. With a Servant Leadership philosophy, we focus on what we can accomplish when we put our patients and colleagues first. An Ownership Mentality means we all have mutual accountability to drive positive change for Vituity as a whole. Finally, our focus on Innovation enables all of us to re-imagine healthcare and bring about lasting change. Ultimately, we are unified around the common purpose of transforming healthcare to improve lives, and we believe everyone has a role to play in that. Help us shape the future of healthcare.

Vituity Locations: Vituity has opportunities at 450 practice locations across the country, serving 8 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Provide administrative support to senior-level leaders including internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meeting on behalf of leaders, and reminders of meetings, logistics, and/or materials that may be needed.
• Complete faculty, speaker, and senior-level leaders expense reports and track for reimbursement.
• Provide high-level administrative support to leaders, manage calendars, schedule meetings, and handle travel logistics.
• Streamlining processes by efficiently completing expense reports, financial documents, and reconciling credit card charges.
• Keep things on track by monitoring tasks and tracking project status towards deadlines.
• Maintain an organized inventory of supplies, ensuring smooth procurement processes.
• Expertly support the creation, collection, organization, packing, and shipping of materials for in-person events.

Required Experience and Competencies

• High School Diploma or GED equivalent required.
• Bachelor's Degree preferred.
• 2+ years of administrative or office support experience preferred.
• Previous customer service experience is a plus.
• Ability to multitask in a fast-paced environment while maintaining accuracy.
• Detail-oriented, organized, and adaptable to varying priorities.
• Strong team player with excellent time and resource management skills.
• Exceptional verbal and written communication skills.
• Proficient in MS Excel, Word, PowerPoint, and Outlook.
• Proactive problem solver with the ability to seek innovative ideas for process improvement.
• Willingness to travel to meetings and events as needed.

The Community
Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more
• Trainings to help support and advance your professional growth
• Team building activities such as virtual scavenger hunts and holiday celebrations
• Flexible work hours
• Opportunities to attend Vituity community events including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more

Benefits & Beyond*
Vituity cares about the whole you. With our comprehensive benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: Four weeks' vacation, Paid holidays, Sabbatical
• Student Loan Repayment Program
• Professional and Career Development Program
• EAP, travel assistance and identify theft included
• Wellness program
• Commuter Benefits Program
• Diversity, Equity and Inclusion (DEI) initiatives including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees.

Salary range for this role is $24.28 - $30.36 per hour. Please speak with a recruiter for more information.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. We know that when we work together across sites and specialties as an integrated healthcare team, we can exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity appreciates differences; our dedication to diversity, equity and inclusion is at the heart of our organization. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.
Applicants Only. No agencies please.