Administrative Coordinator

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Our Mission
“Preparing Our Community to Meet Life’s challenges.”
We help everyone who comes to our door with resources for both immediate needs and long-term goals.
Our network of programs, services, and experiences strengthen individuals, families, and communities and provides opportunities for growth and economic stability
Come join our team!
When you become an employee at the Community Renewal Team (CRT), you will join a host of others with an average tenure of nine years of service. Some of our employees have celebrated more than twenty + years of service. You’ll participate in fun activities, themed- employee appreciation events, organization sponsored golf tournaments, etc. We celebrate the accomplishments of employees using our Wall of Excellence highlighting employees of the month. Opportunities to grow within the organization are plentiful. Most of our employees started in entry level positions and have been promoted throughout their career.
BENEFITS
401K with a matching employer contribution, medical, dental, vision, HSA Spending
Accounts, Life Insurance, Short-Term Disability (STD)/Long- Term Disability (LTD),
and an Employee Assistance Program. Eligible employees are also able to participate in
agency sponsored educational opportunities. Eligible employees receive ten paid vacation days, six sick
paid days annually, and two personal days paid annually.
JOB DETAILS
POSITION TITLE: Administrative Coordinator
DEPARTMENT: Facilities
FSLA STATUS: Non-Exempt
REPORTS TO :
GENERAL DESCRIPTOPM PF DUTIES
Performs a variety of skilled clerical work and database management functions as part of a facilities management team.
ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Work on routine assignments including but not limited to scheduling, database design and management, purchase order and check request documentation, bid summaries, work orders, capital improvement/preventative maintenance
• Answers telephone(s), greets internal and external customers providing general information and routing in response to questions related to all facility operations
• Arranges and prepares for meetings, appointments and interviews
• Coordinates facilities activities between departments
• Researches and prepares various reports and proposals
• Input E-time for payroll and make sure that all punches are accurate
• Monitor parking assignment book and update when needed
• Oversees contract deadlines and updates when needed
• Researches and prepares proposals for repair work, furniture, etc as it relates to purchasing policy
• Accepts and signs for Community Renewal Team, Inc. deliveries and ensures packages are delivered to the right CRT employee/department. Works with staff to ensure appropriate package delivery
• Maintains files, including up to date list of CRT equipment, tools and other properties
• Compares all gas receipts to monthly invoice to ensure accuracy of bill
• Oversees all CRT fleet and works with other departments to ensure that emissions, registration and maintenance is done in a timely manner and copies kept for CRT records
• Oversees that CRT Facilities Department vehicles are registered and maintained
• Responsible for inventory of coffee supplies, facilities tools, vehicles, custodian supplies and vehicles supplies
• Coordinate dump run for warehouse throwaways.
• Coordinate with facilities management to get vehicles repaired
• Perform other related duteis as assigned.

ADDITIONAL JOB FUNCTIONS

• Fax, file, type and mail
• Customer service via phone and fax

MINIMUM TRAINING AND EXPERIENCE
Associate’s degree in Administrative Business or related field preferred. At least two (2) years of experience in an office environment required. Database Knowledge, MS Office proficiency including MS Word, MS Excel and MS Access required. Bi-lingual English/Spanish preferred. Excellent oral, written and customer service skills.
ADA COMPLIANCE
Physical Ability: Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.