Administrative Coordinator

FBCG is a COVID-19 Vaccinated Workplace

The First Baptist Church of Glenarden is seeking a full-time Administrative Coordinator to provide exceptional service to the CBO staff Directors and Managers by exhibiting strong administrative skills and being a collaborator. This position may also provide financial management, travel coordination, meeting/calendar management, supply management, office/mailroom coordination, and Department Head support.

RESPONSIBILITIES

• Interact with staff to identify and address issues or concerns.
• Provide office tours for new hires, guests, or vendors.
• Conduct trend analysis.
• Organize and coordinate meetings and meeting schedules for assigned departments.
• Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails.
• Work with the accounting team to process invoices, make payments, and track receipts.
• Reconcile credit card expense purchases.
• Coordinate services with outside vendors and contractors and advise contractors on FBCG invoice processing procedures.
• Issue and store travel profiles for all travelers, and update profiles as needed.
• Proactively plan for travel that occurs annually.
• Ensure conference rooms and other meeting spaces are prepared prior to use.
• Create and schedule Zoom and Microsoft Team meetings.
• Transcribe and submit Team Meeting Minutes.
• Maintain & Update Staff/Ministry Mailboxes.
• Have the ability to train new hire administrative staff on new policies and procedures as well as on Office Equipment.
• Troubleshoot all office equipment to maintain efficiency.
• Maintain knowledge of supplies, equipment, and/or services ordering and inventory control.
• Process special supply orders for staff and ministries.
• Provide administrative support for CBO Departments.
• Collaborate with other departments to facilitate special/major events.
• Oversee camera operations for the Security Dept. during major and special events.

QUALIFICATIONS

• Must be saved, have an active prayer life, have a servant’s heart, and support the vision of FBCG.
• Must have excellent organizational skills, ability to multi-task, and attention to detail.
• Must be proficient with general office processes and procedures.
• Must be proficient with Microsoft Office Applications and Outlook and demonstrate exceptional communication skills, both verbal and written.
• Must maintain confidentiality.
• Must be teachable and have a flexible spirit.
• Must be a collaborator.
• Ability to manage multiple projects and staff.
• Must be a High School graduate.
• Must have at least 3-5 years prior Administrative Coordinator Experience.
• A completed degree or certification from an accredited institution may be substituted for experience on a year-for-year basis.

What’s in it for you (Benefits & Perks)

FBCG and SMI offer a competitive package that includes medical, dental, vision, paid time off, and 403b with employer-paid group life insurance. All benefits are based on full-time or part-time work status.

• Affordable medical, dental & vision coverage - a large portion paid by the employer!
• Short-Term and Long-Term Disability – Paid by employer!
• Employer-paid group life & AD&D insurance
• Vacation, Sick or PTO, and holidays
• 403b with employer contribution
• 3-days of yearly employer-paid staff retreat
• Paid Birthday Day Off to celebrate you
• 2 weeks - Paid parental leave including adoption
• Flexible spending accounts (FSA)
• Education reimbursement
• Employee rewards program
• Discounted onsite employee childcare
• Tuition discount for K-8 Christian Academy