Administrative Associate (Full-Time) Panama City Campus

PCC Academic Faculty Office Support

About FSU Panama City

Florida State University is one of the nation’s top 25 public universities and FSU Panama City amplifies the university’s efforts to preserve, expand and disseminate knowledge in the sciences, technology, arts, humanities, and human services professions. FSU Panama City is located 100 miles west of Tallahassee on the beautiful North St. Andrews Bay and is only three miles from the sparkling waters of the Gulf of Mexico. FSU PC currently houses 20 bachelor's programs, 9 master's programs, 1 doctoral program, and boasts a small faculty-to-student ratio, which gives students a more personalized academic experience. Please visit https://pc.fsu.edu/promise for information about our FSU PC Promise to students and https://pc.fsu.edu/ for more information about our campus. FSU Panama City also recently opened a brand new, residential housing complex on campus and right on the water. This new apartment-style complex at FSU PC houses both undergraduate and graduate students. For more information about our on-campus housing, visit https://seminolelandingfsu.com/.

This position will be on-campus at FSU Panama City in Panama City, FL.

• Provides administrative support to the resident and adjunct faculty at the FSU Panama City campus and serve as a main point of contact/receptionist for the Faculty Offices. Administrative support for this position includes (but is not limited to): coordinating communications between departments on campus and faculty; coordinating and providing communications from faculty to students specific to their classes, office hours, or other faculty initiatives; recording minutes and providing support for faculty meetings; engaging in documentation filing and collection for faculty activities (e.g., property audits, syllabi collection, minutes filing, etc.); providing office support to faculty for printing services, scantron grading, and office supply orders; supports faculty for facility requests; assists with budget preparation activities for office supply and other purchase orders; and engages in some HR functions for the support of faculty for time and leave audits.
• Engages in administrative tasks related to FSU’s purchasing and travel processes for all faculty and assists other departments on campus with purchasing and travel that include Dean’s office or faculty-related initiatives; follows policies and procedures for all purchasing processes and conducts reconciliations of monthly expenses.
• Oversees the textbook adoption process for all instructors at the FSU PC campus; ensures compliance with textbook policies; and provides support to faculty for textbooks.
• Provides administrative support to faculty in academic programs for the effective functioning of those programs, including assisting with processing of graduate student appointments, overseeing timesheet processes for graduate students, and other related activities to support the work of faculty and graduate students.
• Serves as a team member for the Faculty Support Department, which includes Faculty and Dean’s office staff. Assists with routine campus events (graduation, fundraisers, etc.) as needed to support faculty and the Support Staff Team.
• Engage in other duties as assigned by supervisor to support faculty and maintain the effective functioning of the faculty support department.

High School diploma or equivalency and three years of experience; or a combination of post-high school education and experience equal to three years.

Inquiries should be directed to Sirlena Andrews at sandrews@pc.fsu.edu for more information regarding this position.

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

Starting salary is high $30,000's to low $40,000's commensurate with experience.

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

The schedule is Monday – Thursday from 8:00 am to 5:00 pm and Friday 8:00 am - 4:00 pm

We anticipate this position starting in mid to late March. Review of applicants will begin February 28.

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.