Administrative Associate - Earth, Ocean & Atmospheric Science (Eoas)

Job Title:Administrative Associate - Earth, Ocean & Atmospheric Science (EOAS)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57299
Department

Earth, Ocean & Atmospheric Science (EOAS) | College of Arts & Sciences

Responsibilities

This position serves as the Administrative Associate to the department chair in the Department of Earth, Ocean & Atmospheric Science (EOAS). Providing support in a broad range of administrative areas and serving as a liaison to the faculty as well as to the College of Arts & Sciences, the University, the State and other Professional offices.

Responsibilities include:

• Providing administrative support to the Chair for annual Faculty Assignment of Responsibility.
• Assisting the Chair and Evaluation Committee in completing the faculty evaluation process by organizing evidence of performance reports.
• Serving as the primary faculty Exempt Facet representative, the departmental representative for promotion and tenure, and advising faculty and Chair of policies and procedures regarding these processes.
• Creating and assembling faculty binders used in promotion process.
• Maintaining FEAS (CV system) used for promotion and tenure as well as the reaccreditation process.
• Providing administrative support for new faculty search committees.
• Coordinating travel and schedules for faculty recruits and others as needed (e.g., Donors, Emeritus faculty, etc.).
• Serving as the HR transactional representative processing all faculty personnel actions including recruiting, hiring, job opening packets, reappointments, terminations, leaves of absence, and sabbaticals.
• Coordinating new faculty moving contracts.
• Creating and updating instructor credentials in the system.
• Serving as Secretary of EOAS departmental meetings, distributing minutes and maintaining records of all meetings.
• Coordinating faculty calendars and meeting rooms.
• Serving as backup Time and Labor representative in the absence of the HR Department Representative and/or as needed assisting in the monitoring of all EOAS Time & Leave.
• Assisting in planning EOAS events.

Qualifications A high school diploma or equivalent and three years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

Anticipated Salary Range

Minimum starting salary for the position is $36,250. Anticipated starting salary will be commensurate with experience and qualifications.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.