Administrative Assistant/Receptionist (Part-Time)

POSITION SUMMARY

We are searching for a Part-Time Administrative Assistant/Receptionist who is organized, detail oriented, and excited to learn about the real estate investment management industry. This individual will support our team members in our Larkspur, CA office.

Under the general direction of the Department Head, the Part-Time Administrative Assistant/Receptionist will be committed to providing all support required to maximize the effectiveness and productivity of assigned executives and staff.

Responsibilities include but are not limited to:

• Front Desk Management
• Answer telephones and direct callers to the appropriate individual, taking messages & communicating them as appropriate
• Maintain yearly calendar of all department meetings and events associated with Berkshire
• Send, receive, and distribute mail and packages for the department
• Schedule and manage travel and expense reporting
• Schedule and manage meeting, screen meeting requests
• Contact vendors for machine and building maintenance
• Maintain reserve of office supplies, snacks etc.
• Work with corporate IT for technology issues as required
• Produce copies and electronic scans as required
• Process vendor invoices for department and corporate office in a timely and accurate fashion
• Prepare various documents / presentations by time provided
• Enter data into Excel for reporting purposes
• Additional duties assigned by the manager
• Consistently demonstrate use of tact and discretion
• Successfully engage all administrative competencies expected by Berkshire

JOB QUALIFICATIONS and REQUIREMENTS:

Knowledge/Experience:

• At least five years successful experience managing a front desk and facilities in an administrative capacity within a corporate environment
• Maintain confidentiality of sensitive and proprietary information and communications of information
• Ability to create, edit and scale existing historical documents to meet current needs
• Aptitude for organizing, prioritizing, and managing multiple priorities, using critical thinking and problem solving
• Demonstrated multi-modal communication style that reaches every stakeholder, specifically excellent verbal, and written communications
• Ability to communicate with and manage up to senior management
• Collaborative working style with inclusive work and thinking behaviors, commitment to excellence in teams and work product, with a strong work ethic
• Proficiency and willingness to adopt new systems and processes
• Demonstrate emotional intelligence in high pressure and sensitive situations
• Demonstrated ability to make independent decisions and apply critical thinking on business matters when appropriate
• Tenacity, patience, and perseverance to work with business deals from beginning to end of process
• Represent the Berkshire employment brand well to candidates by seeking to understand the capabilities and insights of people with unique backgrounds, cultures, styles and abilities
• Develop productive working relationships with all team members including internal clients and external third parties
• Demonstrated high level of ethics and integrity with a straightforward and honest approach

Technical/Educational Requirements:

• Demonstrated ability to use and learn new technology (e.g., computers/hardware, mobile, software, cloud-based programs)
• Proficiency with computers, keyboards, monitors and telephone headsets
• Proficiency in Microsoft Suite of Products (e.g., Word, Outlook, Excel, Teams, Power Point)
• Demonstrated proficiency with conference room technology
• Position will work 20 hours per week - Mondays will be an 8 hour day, and Tuesday, Wednesday, Thursday will each be 4 hour days

Berkshire Residential offers an excellent benefits package, focusing on our employees’ total health and wellness. We offer programs and incentives that promote physical, mental, financial, and behavioral wellbeing both within and beyond our workplace. Please visit our Careers page for full details – and to learn more about how we value our employees. This is a non-exempt position with an hourly wage range of $37.00 per hour to $43.00 per hour.

Berkshire Residential values diversity, equity, inclusion and belonging. Berkshire is committed to providing equal opportunity in all practices, including employees and applicants for employment. We ensure that decisions affecting employees are made without regard to their race, color, creed, national origin, age, disability, gender, gender identity, sexual orientation, or any other protected status.

Experience

• 5 year(s): Administrative experience in corporate environment managing front desk and facilities

Education

• Associates or better

Skills

• Administrative

• Berkshire Values
• Communication
• Computers / Technical
• Decision Making Judgment
• Dependability
• Initiative
• Interpersonal