Administrative Assistant

Position Title: Administrative Assistant
Location: New Rochelle, NY 10801
Duration: 24 Months
Work Schedule: M-F typical hours 8:45am-4:45pm

Responsibilities for this position include, but are not limited to:
Completes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.
Creates and maintains files according to Federal and NYS requirements.
Entering Survey Data in Aspen Central Office electronic Federal reporting system
Creating survey letters to providers, tracking survey event status in Federal system
Processing FOIL requests by identifying, retrieving, copying pertinent documents, drafting and submitting letters to Records Access Office
Processing and logging mail, fax, scanned documents
Organizing, binding, filing, purging survey documents per DOH policies
Creating electronic survey shells and preparing paper survey document packets
Generating CON and project reports and maintain data
Maintaining survey tracking log
Maintaining adequate office supplies for administrative and survey staff
Providing main reception desk coverage
Makes call downs to providers, gathering information and reporting per CO and RO requests (ad hoc)

To be considered for this position, you should have: [Skills, Education, or Experience]
Preferred qualifications include familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting; familiarity and knowledge of the ASPEN System, Health Commerce System (HCS) and the applications within the HCS such as NYSECON (New York State Electronic Certificate of Need), HFIS (Health Facilities Information Systems) and E-POC (Electronic Plan of Correction).Prior experience working in the NYSDOH MARO Nursing Home Program is preferred.
The successful candidates should be dependable, highly-motivated, detail-oriented, comfortable working autonomously, and work well with others.

Job Type: Contract

Pay: Up to $22.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Work Location: On the road