Administrative Assistant

We are motivated to solve some of tomorrow’s biggest obstacles – especially those in energy and infrastructure. Our employees want to make a difference, and we have the aspiration, resources, and technical know-how to do it. Our rapid growth and successes over the past five decades stem from our ability to think big while also paying special attention to project quality and customer service.

Willdan's work culture blends the stability of an established organization with a reputation for quality and the flexibility and opportunities of a progressive, growing company. We value and enjoy the opportunity to come to work every day and make a real, positive impact on our society and the environment.

Who We Are:

Willdan is a nationwide provider of comprehensive solutions that help organizations evolve and thrive as natural resources and infrastructure change. Our team of experts in energy, engineering, safety, financial and strategic planning, microgrids, and software offer best-in-class services ranging from electric grid optimization to energy efficiency to energy design assistance.

Using this collective expertise, we have delivered over 100,000 projects to public agencies, small businesses, healthcare, hospitality, and educational facilities. We provide program administration and assistance to improve grid resiliency to over 50 investor-owned utilities.

Description:

The Administrative Assistant’s main role is to assist in the management and coordination of administrative tasks in support of the Office Manager. Our ideal candidate will be a self-starter who can assume all aspects of administrative tasks related to office management. This is a great opportunity for a positive, forward-thinking person with strong organizational and analytical skills to become an integral part of our growing team of hard-working and collegial people.

Essential Duties

• Work closely with the Office Manager and others on the administrative team to assist multiple offices in administrative projects
• Greet clients/visitors upon arrival
• Assist with planning office events
• Order and stock office, coffee, and kitchen supplies on a weekly or as needed basis
• Order, set up for, and clean up after office lunches or events
• Answer a multi-line phone system, forward calls as necessary, check voicemails
• Update and perform maintenance as requested in proprietary company databases
• Manage deliveries and shipments to and from the office, including the management and delivery of office mail
• Be proactive in maintaining neatness of conference rooms, kitchen areas, common office areas
• Assist with requests from marketing, program managers, etc. utilizing Word, Excel, internet
• Assist with maintaining office procedures and documenting tasks
• Arrange hotel stays and/or sign-up employees for conference attendance as requested
• Possess excellent organization skills and flexibility in adjusting to shifting priorities and deadlines that may occur daily
• Have conscientious work habits such as arriving on time and staying late as occasionally needed to meet deadlines
• Other duties as assigned

Preferred Abilities:

• Have a basic understanding of working in Microsoft Office Suite products
• Demonstrated ability to coordinate events and office wide activities
• Ability to juggle multiple demands created by several simultaneous projects
• Possess a strong attention to detail and focus on communication
• Have excellent verbal and written communication skills
• Ability to work well in a deadline-driven environment, including appropriate follow-through with others, and giving and receiving constructive feedback

Education:

• High school diploma required. Associates degree preferred
• Three years’ related experience working in an administrative capacity
• Associates Degree plus one year of administrative experience may also be considered

EEO Non-Discrimination and ADA Reasonable Accommodation Statement:
Applicants are considered for all positions without regard to race, color, creed, religion, age, national origin, alienage or citizenship status, gender, sexual orientation, gender identity, marital or partnership status, disability, military status, veteran status, pregnancy or predisposing genetic characteristics. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Willdan Energy Solutions participates in E-Verify.