Administrative Assistant - Utilities

Salary: $21.11 - $31.66 Hourly
Location : Land O' Lakes, FL
Job Type: Full Time
Job Number: 11624
Department: Utilities Administration & Support Services
Division: Utilities Administration & Support Services
Opening Date: 12/08/2023
Closing Date: 12/21/2023 11:59 PM Eastern
Salary Range: $21.11 - $31.66
Pay Grade: N34 (Non-exempt position)
Salary Disclosure: Pay rates are based on education, skill, experience level and internal equity. New Hires are generally brought in from minimum to midpoint of pay range.
General Description
Join our team as an Administrative Assistant!
Responsible and advanced clerical work, which includes administrative responsibility in a major department. Positions allocated to the class differ from positions in the class of Senior Secretary either because of the independent performance of more complex secretarial tasks or because responsibility is involved for the operation of a complex office.
Essential Job Functions
Acts as a personal secretary and/or aide to a director of a large complex operating department. Performs duties of an administrative aide nature for the director. Participates in the work of the director such as interviewing office visitors and issuing information regarding the services or the operation of the unit. Keeps director's calendar and schedules appointments. Advises director of important meetings. Takes and transcribes dictation where the position requires the skill. Takes minutes of conferences, meetings, and official functions as required. Prepares forms independently and composes letters for director's signature. Sets up and maintains files. Files letters, reports, and related technical information in the prescribed manner. Assembles information for director's use. Creates reports and collates data utilizing a personal computer. Receives and screens callers. Refers callers to other employees, officials, or departments. Assists and offers direction to other clerical staff as needed. Assists director in the formulation of the budget. Processes purchase orders for the department as needed. Maintains and/or orders supplies for the department. Performs related work as required.
Knowledge, Skills and Abilities

• Knowledge of business English, spelling, and punctuation.
• Knowledge of office practices and procedures.
• Knowledge of the overall functions and operations of the unit to which assigned.
• Ability to prepare documents and compose letters and memoranda.
• Ability to make decisions in accordance with departmental rules, regulations, and policy.
• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to relieve the schedule of the director.
• Ability to take and transcribe shorthand, if required of the position.
• Ability to operate a personal computer and utilize the related software programs.
• Knowledge of the County mainframe system.
• Ability to read for comprehension.

Minimum Requirements
PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication.
EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and two (2) years' experience in secretarial and/or clerical experience including typing experience and the operation of a personal computer OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years of experience.
In House Employees: This position qualifies for DAP.
LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.
ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
DRUG-FREE WORKPLACE: Pasco County is a drug-free workplace in accordance with Federal and Florida law.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.
PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORK PLACES FOR 2021
Benefits include:

• Florida Retirement System (FRS) retirement plan
• PTO (Paid Time Off)
• Paid holidays
• Group insurance
• Tuition reimbursement
• Deferred compensation
• Medical leave pool
• Annual medical leave buy-back
• Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.

Effective July 1, 2011, FRS members must contribute 3% of their salary as retirement contributions, on a pre-tax basis (the salary is reduced by the amount of the employee contribution before determining the federal income tax deduction). The employer will automatically deduct the employee contributions.
01
I am aware that the following supplemental questions will determine my eligibility for this position.

• Acknowledge
• Decline

02
Are you a current Pasco County BOCC employee?

• Yes
• No

03
Which best describes your highest level of COMPLETED education?

• GED
• High School
• Associate degree
• Bachelor's Degree
• Master's Degree
• Doctorate
• None of the above

04
Which best describes the years of experience you have in secretarial and/or clerical experience including typing experience and the operation of a personal computer?

• Ten or more years of experience
• Nine years but less than ten
• Eight years but less than nine
• Seven years but less than eight
• Six years but less than seven
• Five years but less than six
• Four years but less than five
• Three years but less than four
• Two years but less than three
• One year but less than two
• Less than one year of experience

05
Are you a current Pasco BOCC employee who has successfully completed or are within 30 days of completing the Degree Alternative Program (DAP)?

• No
• Yes

06
Do you possess a valid Florida driver's license or have the ability to obtain the license within 30 days from date of hire?

• Yes
• No

07
Are you a veteran who served as a member of the armed forces of the United States during a period of war, defined in Title 38, U.S.C., and who was separated from such service under honorable conditions, or the surviving spouse of any such veteran?(Supporting documentation needed at time of application or next business day)

• Yes
• No

08
I hereby acknowledge that Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law, and consent to pre-employment drug/alcohol testing, and agree to abide by the program and policy if employed by Pasco County BOCC.

• Acknowledged
• Declined

09
Are you legally allowed to work in the United States?

• Yes
• No

10
Have you recently retired from the Florida Retirement System (FRS) Pension Plan or Investment Plan within the last 12 months?

• Yes
• No

11
Please specifically explain how your prior work experience and education match the qualifications for this position. (1000 characters or less)
12
How did you hear about this position?

• Facebook
• Friend/Family Referral
• Indeed
• Job Fair
• LinkedIn
• Magazine publication
• Pasco County
• Pasco County Traffic Sign
• Other

Required Question