Administrative Assistant Support

About Us:
On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.
Position Details:
Position Type: 3 Month Contract
Job Location: Irving, TX
Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance
Compensation: $19/hr
Responsibilities:
Ensure total customer satisfaction through understanding of client’s expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships.
Provides administrative support to ensure efficient client operations.
Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
Maintains supplies inventory by checking stock to determine inventory levels anticipating needed supplies, placing, and expediting orders for supplies.
Generate Shopping carts for various catalog orders, Project, Amendments, and open Purchase Orders.
Contact suppliers for rate sheets/quotes, price breakdowns n quotes supplied to FSA, W9’s, COI’s and all other paperwork needed for approvals.
Track Shopping carts for PO issuance and request new Purchase Orders when needed to replace expiring contracts, and amendments to increase dollar amounts or extend expiration dates.
Stamp all incoming invoices with arrival dates and appropriate “Approval” stamp for PO, cost center, account, and other processing information.
Match invoices to proper PO’s, confirm all required backup is attached to each invoice.
Once invoices have been approved by the FSA, log into NETS, and in-house to either RFSA or A/P (utility invoices) for further processing.
Cover reception station as needed for scheduled time, breaks, and/or vacation periods.
Create formal RFP’s and Bidder Lists as needed. Work with Corporate Procurement to get Buyer assignments.
Create any needed Bid from template for suppliers to complete.
Create Bid Comparison spreadsheets or tables as required.
Call suppliers as needed to request repair services or schedule and additional services.
Assist FSA with any requested projects, proofing, finding suppliers, documents, etc.
Qualifications:
High School Graduate
Preferred previous Administrative Assistant Experience
Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, and PowerPoint.
Excellent customer service, professional attitude and appearance are a must.
Excellent written and verbal communication.
Ability to work with staff across multiple departments.
Ability to work with budgets and create spreadsheets.
Ability to work in stressful situations and meet deadlines efficiently.
Strong team approach to business skills
Must have excellent follow through skills.
Apply Today!
www.onboardusa.com
On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.
The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”
On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.
JD# 23-03526
INDOJ