Administrative Assistant, Student Services - Afton

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Northeast Technology Center
POSITION ANNOUNCEMENT
Position:Administrative Assistant (Student Services)
Non-Exempt Support, Full-Time, 12-month Staff
District Employee Assigned to Afton Campus
Starting Date: July 1, 2024
Reports to: Campus Director
Schedule: 7:30 a.m. to 4:00 p.m. / 8:00 a.m. to 4:30 p.m., with a 30-minute lunch, each week, Monday through Friday. The supervisor retains the right to adjust the work schedule based on the needs of the district.
Compensation
Package: $33,650 annually minimum, commensurate with experience. Health, dental, vision, paid life insurance, and teachers' retirement paid; flexible benefits plan; sick leave, vacation, and paid holidays. Health insurance allowance. The total minimum compensation package is approximately $55,650 annually minimum.
Primary
Function: Provide support to Student Services. Assist with daily attendance calls, maintain student attendance records in Achademix, and prepare weekly attendance reports. Maintain On the Job Training (OJT) documents and communicate with partner schools regarding attendance and field trips. Provide instructional support, as well as, assist with entering requisitions, covering the front desk, and maintaining campus security drill reports.
Education: High School Diploma or GED required.
Experience: Administrative office experience and competency in the following areas needed: Friendly and outgoing personality, proficient in Google Apps, including Docs and Sheets, required. Excellent human relations skills, proficiency in record keeping, word processing, filing, phone usage, student information systems, organization, prioritizing, and scheduling; ability to exercise initiative, independent judgment, and discretion in the performance of duties; must demonstrate excellent attendance and punctuality; must know the importance of confidentiality.
Application Deadline: Until a suitable candidate is identified.
Application may be found at the Northeast Tech website: www.netech.edu or by calling 918-825-7040.
The application packet must have a completed application and resume to be considered.
Northeast Technology Center is an equal-opportunity employer.
NORTHEAST TECHNOLOGY CENTER
JOB DESCRIPTION
Non-Exempt, Support, Full-time, 12-month Staff
TITLE: ADMINISTRATIVE ASSISTANT
Hours:
As determined by the Supervisor with a 30-minute lunch. The supervisor retains the right to adjust the work schedule and job description/duties based on the needs of the district.
Essential Duties and Responsibilities:

1. Comply with all state, and federal laws and policies, and procedures of the school district.
2. Answer phone and provide information or refer callers to appropriate staff members; answer inquiries in a courteous, professional manner.
3. Receive visitors; answer inquiries personally or refer to appropriate staff members, and coordinate activities with internal and external customers.
4. Prepare correspondence, notices, and district and state reports, and verify the accuracy of the work done.
5. Maintain a well-organized and up-to-date filing system and/or data system and retrieve information from files when necessary.
6. Operate all business machines necessary to complete reports and clerical work required in the operation of the office.
7. Maintain confidentiality as required and appropriate. Maintain highly confidential records and files, ensuring that the material is properly marked and secured.
8. Provide clerical support to campus personnel accurately and efficiently including managing records, preparing reports, correspondence, tests, and class materials, updating and maintaining course syllabi, and assisting with conference and meeting arrangements, travel arrangements, registrations, and reservations.
9. Open, scan read, and distribute mail; compose official correspondence for supervisor's signature, properly dispose of routine correspondence. Maintain confidentiality of sensitive correspondence.
10. Enter and retrieve information using a computer or other data processing equipment, receive and review documents, and make routine corrections.
11. Maintain proper accountability of all money collected for tuition and supplies using appropriate accounting software and district procedure for reporting, securing, and depositing collected monies, and processing refunds by district policy when requested.
12. Regular attendance following a designated work schedule. Must be able to work scheduled and extended hours and additional days/evenings as required by position responsibilities.
13. Any other responsibilities or duties assigned by the Supervisor or Superintendent.

Education, Experience, and Qualifications:

1. High school diploma/GED required, business school or some college preferred.
2. A minimum of three years of clerical/business office experience with proficiency in Microsoft Word, Excel, and Outlook is required.
3. Friendly and outgoing personality with excellent communication and human relations skills.
4. Ability to exercise initiative in the performance of duties, and must understand discretion and know the importance of confidentiality.
5. Must have a demonstration of excellent attendance and punctuality and be able to work scheduled hours as required by position responsibilities.
6. Required criminal history check and proof of U.S. citizenship or resident alien status.
7. Cannot be related to currently seated district school board members within the second degree of affinity or consanguinity.

Job Knowledge, Skills, and Abilities Requirements:

1. Ability to handle multiple assignments simultaneously with associated deadlines.
2. Excellent written and verbal communication skills.
3. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
4. Must be able to effectively handle multiple, simultaneous, and changing priorities.
5. Proficient in record keeping, typing, filing, faxing, and other office equipment usage, phone etiquette and switchboard use, prioritizing, and scheduling using efficient office procedures.
6. Ability to exercise initiative in the performance of duties, and must understand discretion and know the importance of confidentiality.

Training and Meeting Requirements:

1. View or attend required Safety Training either by video or in person quarterly.
2. Attend professional development training opportunities as required by district policy.
3. Attend meetings and provide information to the Administration and Board of Education as requested.

Work Environment:

1. This job operates in a professional office environment.
2. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical, Mental Demands, and Dependability:

1. Light physical effort is required for example: loading paper in a copier, and answering and returning phone calls.
2. Must be able to: care for oneself, see, hear, walk, stand, lift, bend, reach, climb, stoop, squat, speak, breathe, learn, read, concentrate, think, and perform work by doing manual tasks, with or without reasonable accommodation.

Reports to: Campus Director
Terms of Employment:
At-will for the first year of employment. After the first year, employment is considered annually in accordance with Oklahoma law. Hourly rate and work schedule will be determined by the board of education.
Annual Evaluation:
The performance of this job will be evaluated annually in accordance with Oklahoma law and the provisions of the board's policy on evaluations.