Administrative Assistant

Overview

Come discover why Tricon has been certified as a Great Place to Work®! The award is based entirely on what current employees say about their experience working at Tricon. Great Place to Work® is the global authority on workplace culture, employee experience, and the leadership behaviors proven to deliver market-leading revenue, employee retention, and increased innovation.

About us: Tricon is an industry leader in the global commodity trade and distribution market. In our 27+ years in business, we have grown to become one of the largest privately held companies in Houston, TX and recognized as the 2nd largest chemical distributor in the world. Our diverse team spans 25+ offices worldwide, adding value by providing logistic, risk management, financing, and market intelligence services. We strive to enhance international commerce through the physical movement and marketing of industrial petrochemicals, polymers, fuels, and raw materials. By providing our suppliers and customers with streamlined services, they are able to focus on their core business.

Tricon is seeking an Office Administrative Assistant to be based at Tricon's global headquarters in Houston, TX. This position will report to the Global Administration & Facilities Manager.

Responsibilities:

Office Reception and Visitor Management:

• Greet and assist visitors in a professional and welcoming manner.
• Efficiently manage incoming calls, directing of calls, and messages.
• Maintain the reception area for visitors and clients.

Mail and Document Management:

• Collect and distribute all incoming mail, e.g. from FedEx, DHL, UPS, and USPS.
• Log received mail for accurate tracking.
• Prepare and affix labels for packages, correspondence, and other office-related items.
• Collect signatures and arrange couriers for domestic and international shipments.
• Organize and maintain electronic and physical filing systems.
• Assist in document preparation, including formatting, editing, and proofreading.

Conference Room and Meeting Organization:

• Ensure conference rooms are organized and well-stocked for meetings.
• Prepare for meetings and events with necessary equipment and materials.
• Maintain cleanliness by restocking supplies and disposing of trash and recycling.
• Assist with scheduling management, appointments, office events, and booking rooms, as needed.

Office Kitchen Organization:

• Order and restock kitchen groceries on a weekly basis.
• Regularly monitor and remove expired food items from the pantry and refrigerator.
• Ensure cleanliness and hygiene in kitchen areas.
• Organize breakfast orders and schedule for the office to promote a positive work environment.

Office Facilities Support

• Order necessary office supplies and ensure appropriate organization and storage in supply areas.
• Assist in scheduling maintenance requests and work orders for various office tasks.
• Assist the administrative team in other tasks, as needed.

Vendor Management:

• Communicate with vendors to ensure timely delivery of services and supplies.
• Maintain vendor relationships and negotiate contracts as needed.

Qualifications:

• Previous experience in an administrative role preferred.
• Proficiency in Microsoft Office and basic office equipment.
• Excellent organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work independently and collaborate effectively within a team.