Administrative Assistant - Manufacturing Operations & Workforce Development

OVERVIEW

The Operations Administrative Assistant provides administrative support to all members of the Operations Team as needed to execute the company's business philosophies and policies to achieve our corporate objectives and create a profitable entity. The role is expected to demonstrate professionalism, confidentiality, diplomacy and efficiency when proactively dealing with complex issues, situations, or solving problems. They also act as the first point of contact with visitors to the facility with a pleasant demeanor and strong verbal communication skills.

The incumbent is an active member of the Work Force Development function and is required to assist and support the department's efforts in recruiting candidates for the union work force.

RESPONSIBILITIES

Operations

• Greet, register and direct visitors in a friendly and efficient manner.
• Process and distribute daily payroll, including all supporting reports and documents.
• Support operations management team with administrative tasks to include running and maintaining various reports and company documents.
• Maintain union employee personnel records including call-offs, write-ups, points, vacation requests, early leaves /quits, training records and employee work center list.
• Perform month end/year end closing process.
• Manage company car sign in/out sheet.
• Distribute both interoffice and regular mail.
• Assist with setup of office related events.

Workforce Development

• Respond to inquiries, review candidate applications/resumes and maintain accurate and secure records.
• Identify candidates that meet criteria and conduct effective phone screens, as directed.
• Identify, maintain and secure confidential information.
• Schedule qualified candidates for in-person interviews, coordinate with the hiring team and facilitate associated documents and forms.
• Coordinate with Workforce Development, hiring team and Human Resources to ensure a positive, professional and compliant candidate experience.
• Actively participate on the hiring team to promote DMI and facilitate DMI's Workforce Development hiring procedures.
• Assist in planning and participate in events, visits, tours, trainings and meetings, both onsite and offsite.
• Create/update, candidate and employee records, training tools, reports, applicant tracker and other documents.
• Work closely with Workforce Development to ensure programs, initiatives, documentation and events are communicated effectively, maintained accurately and securely, and operated efficiently and according to DMI Workforce Development standards.
• Research and recommend local recruiting pools, community partners and grant opportunities.

EDUCATION & SKILLS

• High School Diploma or equivalent preferred.
• High level of accuracy and attention to detail necessary to succeed in the role.
• Effective written and verbal skills
• Ability to support a variety of tasks at once utilizing excellent time management skills.
• Proficient in Microsoft Word, Excel, Outlook and Teams
• Ability to maintain proper attendance and punctuality standards.
• Prior experience in supporting a union setting beneficial but not required.
• Experience with application review/holding phone screens a plus but training available.

COMPANY PROFILE

DMI Companies, founded in 1978, is a leading manufacturer of HVAC accessories supplying the commercial, industrial and residential HVAC markets through a vast network of domestic and international distributors. DMI has national standing as an industry leading innovator that possesses integrity and leadership skills which are testaments to the quality manufacturing and operating procedures engaged by DMI Companies. DMI is building a better world for ourselves and our children by providing a sustainable environment through our products, operations, and personal conduct.

WHY JOIN DMI COMPANIES?

Our benefit offerings meet or exceed nationwide benchmarking of US companies. They include:

• Medical & Prescription Drug coverage with a generous employer HSA contribution deposited weekly.
• Dental & Vision
• Company paid Life, AD&D, STD and LTD coverage
• Employee Assistance Program, Will Preparation and Identity Theft Assistance
• 401k with pre- and post-tax contribution options with a dollar for dollar match up to 6%
• Paid vacation and sick time
• 10 paid holidays