Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic company. The ideal candidate will provide essential administrative support to ensure the smooth and efficient operation of the office. This role involves handling a variety of tasks, including document management, scheduling, and communication, to contribute to the overall success of our company.

Responsibilities:

Document Management:

• Create, organize, and maintain physical and digital filing systems.
• Manage and update company documents, reports, and records.
• Ensure accuracy and completeness of documentation.

Communication:

• Act as a point of contact for internal and external communications.
• Answer and direct phone calls, emails, and inquiries to the appropriate personnel.
• Prepare and distribute internal and external correspondence.

Scheduling and Coordination:

• Schedule and coordinate meetings, appointments, and events.
• Arrange travel accommodations for employees as needed.
• Assist in organizing company events and conferences.

Office Organization:

• Maintain a clean and organized office environment.
• Order and manage office supplies, ensuring adequate stock levels.
• Assist in creating and implementing office policies and procedures.

Customer Service Support:

• Provide support in responding to customer inquiries and concerns.
• Assist in managing customer accounts and maintaining positive relationships.

Financial Administration:

• Assist in processing invoices, expenses, and other financial documentation.
• Collaborate with the finance department to ensure accurate financial records.

Qualifications:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in work.
• Ability to handle confidential information with discretion.
• Familiarity with the electric industry or utilities is a plus.