Administrative Assistant Ii

Application Instructions: Please combine your cover letter and resume into one PDF or Microsoft Word document. Applications without cover letters will not be reviewed.

• Best Consideration Date: 4/12/2024

PURPOSE OF POSITION

Under general supervision of the Director for the Maryland Center for Computing Education (MCCE) within the P-20 office provides administrative support for P-20 partnership projects and professional development within the office of the Associate Vice Chancellor. This is a full-time contractual position for one year with the potential for renewal.

RESPONSIBILITIES

Information/Data Organization and Analysis:

• Collects, compiles, and organizes data pertinent to MCCE projects. Analyzes, summarizes, and communicates this information to appropriate officials.
• Assists in the preparation of annual and financial reports, recommendations, and other information resources for the improvement of MCCE and its programs.
• Tracks grant and program budgets and timelines.

Event Support:

• Arranges accommodations for facilitators and MCCE event participants.
• Assists conference participants and sponsored participants in arriving at the event location, checking in for the event, and finding locations for lunch and/or breaks.
• Provides on-site support throughout the duration of each conference, which range between 1 and 5 days in length.
• Provides any support required by MCCE to promote the effectiveness of the Meetings/Conferences.
• Communicates with stakeholders and processes payments for venue, services, facilitators, and other event expenses.
• Arranges online or in-person venues, sets up registration, communicates with participants, and coordinates any resources needed.

Office Support:

• Assists in the planning and implementation of programs, procedures, practices, and organization.
• Organizes calendars and schedules events.
• Periodically updates social media accounts and websites.
• Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
• Manages travel reservations and accommodations, including preparing itineraries and schedules for internal and external staff.
• Obtains approval from leadership for travel requests and expenses that exceed established limits.
• Processes reimbursements for travel expenses.

MINIMUM QUALIFICATIONS

Required Education Level/Certifications:

• High School Diploma or GED

Required Experience:

• 3 years’ experience providing administrative support. Formal education from an accredited college or university may be substituted for the experience requirement on a year-for-year basis with 30 undergraduate or doctoral credits or 12 graduate credits being equivalent to one year of experience.

Required Knowledge/Skills/Abilities:

• Strong skills using Microsoft Office and Google Drive filing systems, documents, spreadsheets, and linked resources.
• Ability to establish and maintain effective working relationships.
• Ability to present ideas and information clearly and concisely both orally and in writing.
• Ability to proofread and edit written documents.
• Ability to perform mathematical computations.
• Ability to present statistical material in chart and graph form.
• Ability to plan and support in-person and online events.
• Ability to interact effectively with internal and external parties in a courteous and efficient manner.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

PREFERRED QUALIFICATIONS

Preferred Education Level/Certifications:

• Bachelor’s degree

Preferred Knowledge/Skills/Abilities:

• Skill in the use of a variety of online tools including basic web page updates, time-tracking software, and registration software.
• Familiarity with the Microsoft Teams platform.

Benefits: includes medical, dental and vision benefits, tuition remission at any of the 12 USM institutions, a generous leave plan, and the option to telework for part of the week.

Job Types: Full-time, Contract

Pay: $50,000.00 - $56,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Adelphi, MD 20783: Relocate before starting work (Required)

Work Location: Hybrid remote in Adelphi, MD 20783