Administrative Assistant Ii

Position Summary:
The University of Wisconsin-Platteville, Department of Residence Life invites applications for an Administrative Assistant II to serve as a public contact point for the department. This position will provide administrative support for the Department of Residence Life, consisting of professional staff, students, and subordinate supervisors in support of unit goals. 

This is a full-time, benefit and paid leave eligible position. Wage is $17.00/hour.

Responsibilities:

• Functions as office assistant for the Department of Residence Life.
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Maintains calendars and schedules logistics by securing resources for meetings, conferences, travel, and work unit operations
• Maintains positive and productive contact with staff, students, parents and visitors.
• Provides information concerning the Department of Residence Life in accordance with established procedures, policies and practices.
• Collects, analyzes, prepares, and/or assists other administrative staff with various communication materials including year-round informational memos to students, office mail and posters utilizing technology mediums.
• Completes billing and fund transactions utilizing Residence Life online software program. 
• Assists in maintaining inventory and office supplies for the Department of Residence Life and the 13 residence halls.
• Provides back up support for student payroll.
• Manages reservation and billing process for student accounts for items such as lofts, bike lockers, air conditioners, online sanctions etc.
• Coordinates with assistant directors regarding administrative details for student staff selection processes
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision 
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures 

What You'll Need to Succeed:

• High School Diploma/GED
• Ability to follow directions
• Excellent oral and written communication skills
• Willingness to develop proficiency with specialized university software programs necessary to perform the duties required for this position
• Proficiency in Outlook, Word, Excel, and PowerPoint
• Strong organizational skills
• Ability to work independently and confidentially with students, faculty, staff, administration, and external constituents.
• Attention to detail
• Ability and desire to learn new tools and skills
• Ability to troubleshoot administrative and technical issues
  

Why It's Great to be a Pioneer:

The residence halls of the University of Wisconsin-Platteville strive to provide safe, clean, comfortable, and inclusive living environments as well as opportunities for individuals to be active participants in creating respectful and responsible learning communities.

The University of Wisconsin-Platteville, founded in 1866, offers 47 baccalaureate and 10 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.
Take a virtual tour of our campus!

Application Deadline:
Applications must be submitted through our online applicant portal, and are due by: December 18, 2023. Applications will be accepted until the position has been filled

How to Apply:
The following documents are required for applicant consideration:

• Letter of application addressing all required qualifications
• A current resume
• Contact information (name, telephone number, and email address) for 3 professional references.
• Additional documents as needed

For questions regarding this position, please contact:

            Matt Zielinski, Assistant Director of Residence Life, 608-342-1845

We Support Diversity and Inclusion:
Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Equal Employment Opportunity:
The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.