Administrative Assistant I

Initial 1-year contract and on-site:
Responsibilities:

• Takes ownership for safety of assigned work area




• Performs data entry into the Computerized Maintenance Management System (SAP)




• Organizes and archives equipment records and documents located in file cabinets




• Selects and scans hard copy documents for scanning into the Document Management System (Livelink)




• Attach Central Records Livelink webpage to corresponding equipment in SAP




• Uses alphabetical and numerical systems to organize paper and electronic records documents.




• Check paperwork, digital forms, and files, updating or correcting documentation as needed.




• Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.




• Secures and protects the privacy of documents.




• Scan paper documents and verifies that scanned documents are clear and legible.




• Processes requests for files and data.




• Discards documents when required in accordance with retention schedule.




• Operates office equipment.




• Looks for ways to improve filing systems and designs forms and templates for data entry.




• Types and performs data entry.




• Checks and corrects documentation and placement of previously filed documents.




• Supports Central Records and/or Maintenance Department as needed

Requirements:
 

• Excel, Word, Outlook, Power Point, Adobe, Shared file, and Livelink.




• Ability to learn SAP and MS Access