Administrative Assistant I (Hybrid) - Olin Business

Scheduled Hours

37.5

Position Summary

Provide general office, document preparation and administrative support for an individual, department, office or designated staff group.

Job Description

Primary Duties & Responsibilities

• Answer phone and greet visitors; respond to inquiries and provide information using established guidelines or refer to appropriate individual. .
• Type correspondence and forms; scan and fax documents, make copies, maintain files (electronic and hard). Receive, sort and distribute mail. .
• Schedule routine appointments, maintain office/department calendars and make routine travel arrangements. Prepare travel expense reimbursement according to guidelines. .
• Perform basic data entry such as invoices and purchase orders; track purchases/receipts and process for payment. Enter personnel/payroll information in HR system. .
• Monitor, maintain and stock office, toner, paper and miscellaneous supplies as needed. .
• Maintain/update contact information, directories, departmental lists, email lists, databases and website. .
• Compile applications; provide applicant information to faculty; send correspondence to applicants; answer general questions on program/course.
• Performs other duties as assigned.

Preferred Qualifications

• Three years of administrative support experience.
• Computer skills with experience using Microsoft Office Suite, including Word, Outlook, Excel, PowerPoint and Access.
• Good organizational skills ability to communicate with a broad and diverse range of people.
• Accuracy and attention to detail.

Required Qualifications

• High school diploma or equivalent high school certification.
• One year of experience in an office or administrative support position.

Grade

G06-H

Salary Range

$17.52 - $26.27 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.