Administrative Assistant-Grants & Contracts

The National Center for Appropriate Technology or NCAT has been helping people build resilient communities through local and sustainable solutions that reduce poverty, strengthen self-reliance, and protect natural resources since 1976. NCAT is a national, private non-profit organization providing trusted, individualized technical assistance, hands-on training opportunities, practical educational resources, and peer-to-peer learning networks on nationally acclaimed projects in food, agriculture, energy, and climate resilience.  Headquartered in Butte, Montana, NCAT has offices in 13 states. NCAT works to foster and promote sustainable technologies and systems, especially for the benefit of economically disadvantaged individuals and communities. NCAT is committed to advancing racial equity and inclusion in its work and organization.

NCAT is seeking someone to be part of the NCAT Administrative Team facilitating support services for staff members.  The position involves providing support and assisting with the management of NCAT’s pre- and post-grant submissions, and contract support. This position will work closely with the Grant Administrative Specialist and may assist in specific administrative tasks involving the Board of Directors. This role can be performed either in our headquarters office located in Butte, MT or remotely with the ability to travel to Butte, MT occasionally for in-person activities.

This position can be part-time or full-time, and a remote work agreement may be considered.  The applicant will be asked to come into the NCAT Butte office from time to time.  The position will provide an outstanding opportunity to work with a dedicated and professional staff on a national level. 

QUALIFICATIONS:  The position requires three years of relevant professional experience or an AA/AS in Business, Communications, or a closely related field along with relevant professional experience; or an equivalent combination of education and experience. Familiarity with grant preparation and contract document management is desired.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Commitment and passion for the NCAT mission;
• Strong interest and knowledge of mission-driven, non-profit organizations;
• Ability to build relationships and collaborate with NCAT staff and Grant Administrative Specialist, as well as community organizations, government agencies, non-profit organizations, and other partners;
• Excellent organizational, verbal and written communication skills, with experience in technical writing, editing, and research;
• Proficiency with Microsoft Office Suite;
• Knowledge of or ability to learn contract management software;
• Strong organizational and planning skills with attention to detail;
• Knowledge of meeting and event coordination;
• Ability to prioritize work assignments and to complete tasks in a timely manner;
• Interest in with sustainable agriculture, clean energy, and science-based technological solutions to climate change particularly in rural America;
• Ability to work independently and in a team environment;
• Occasional travel is required.

RESPONSIBILITIES:

• Promote and support NCAT’s mission;
• Work with program staff on administrative aspects of grant preparation, submission, and contract management.
• Track proposals and contracts in a contract management system to ensure process timelines;
• Assist Grant Administrative Specialist with other administrative activities;
• Coordinate and plan special meetings and events;
• Support efforts to organize board meetings, make meeting room, hotel and other arrangements as necessary;
• Assist in developing agendas, capture information in meetings, prepare meeting minutes for review and approval by Executive Staff and Board of Directors;
• Be available to occasionally travel to Board.

SALARY AND BENEFITS: $19-$22/hourly depending on qualifications and experience. Excellent benefits include a flexible schedule, paid vacation, sick leave, and holidays, health, dental, vision, life, and disability insurance, a cafeteria and 401(k) plan and a pleasant, professional environment.

APPLICATION PROCESS: Applications will be accepted until a suitable candidate can be identified. Early applications are encouraged. Applicants are encouraged to visit www.ncat.org  and www.attra.ncat.org to learn more about NCAT. NCAT employees interested in the position should email Human Resources a letter of interest as soon as possible.  All persons interested in being considered for the position should upload a resume and cover letter through BambooHR.  Please submit a current resume and a cover letter highlighting experience and skills relevant to the listed qualifications.  Resume and cover letters can be uploaded at  https://ncat.bamboohr.com/careers   Simply choose the position you are applying for and then click “apply for this job” to upload the required resume and cover letter.  Questions about the application process can be directed to:

Kriss Sullivan, Director of Human Resources                         

e-mail:  jobs@ncat.org

NCAT’s mission is to help people build resilient communities through local and sustainable solutions that reduce poverty, strengthen self-reliance, and protect natural resources.Our work brings together diverse partnerships and communities to help reduce poverty and protect our natural resources. We strive to be a multicultural organization that embraces the rich dimensions of diversity such as race, ethnicity, gender identity, sexual orientation, socio-economic status, age, physical ability, religious or political belief, and marital or veteran status. Diversity creates healthy communities. Special consideration will be given to applicants who are reflective of the communities that we serve. NCAT is an Equal Opportunity Employer.

For additional information about NCAT please visit our website at www.ncat.org.