Administrative Assistant For Formation And Admissions

The Pontifical College Josephinum seeks an Administrative Assistant for Formation and Admissions (AAFA). This position provides administrative coordination and support to those in charge of forming those preparing to become Catholic priests and supporting the admissions process to the seminary. The AAFA assists the Vice-Rectors of the formation programs at the seminary, coordinates official visits, events, and activities related to seminary life, and assists in the admissions process.

RESPONSIBILITIES INCLUDE

1. Coordinating the following events and activities:

a. Orientation

b. Parent and Family Welcome

c. Come and See Live-Ins and visits of prospective seminarians

d. Helfant Basketball Tournament

e. Graduation and the Pinter Scholar Award

2. To coordinate official visits of Vocation Directors and Bishops.

3. To assist the Admissions Coordinator in the application process of new seminarians and students at the Pontifical College Josephinum.

4. To assist the Vice-Rector of the College of Liberal Arts in scheduling appointments, planning events and meetings within the CLA, and answering queries of those interested in the formation program.

5. To assist the Vice-Rectors with clerical work and minor administrative and business details, including the organization of documents for the summative interview process.

6. To serve as a liaison for seminarians, administrators, and/or faculty and staff regarding the formation program and the operations of the College of Liberal Arts (CLA).

7. To serve as recording secretary for CLA Faculty and the Seminary Life Committee for the Board of Trustees meetings.

8. To maintain seminarian files and databases and purge files as appropriate according to the retention policies of the seminary.

Applicants must be exceptionally organized and comfortable working closely with seminarians, priests, parents, and vocation directors. Excellent planning, attention to detail, and communication skills are required, as well as proficiency in MS Office/MS 365 applications. Interested applicants may send their resumes to joconnor@pcj.edu.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 401(k) matching
• Health savings account

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Columbus, OH 43235: Relocate before starting work (Required)

Work Location: In person