Administrative Assistant For Data And Communications

Reports to: Assigned Supervisor
General Definition of Work: Performs intermediate skilled administrative support work providing administrative support to school staff, receiving and processing incoming calls and visitors, preparing and maintaining manual and computerized files and records, preparing reports, and related work as apparent or assigned. Work is performed under the moderate supervision of the assigned supervisor.
Essential Functions:

• • Works with other Administrative Assistant to maintain office functioning; greets visitors; answers telephone; provides information; forwards calls to appropriate party; assists students, parents and staff with the completion of standardized records or documents; directs visitors to appropriate party
  • Complets and submits a variety of documents including correspondence, forms, reports, purchase orders, etc.
  • Enters and organizes a variety of data; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into division information systems.
  • Enrolls students; generates, updates and maintains academic records; prepares and maintains class rosters; ensures orderly transfer of records; verifies student and parent information; maintains special education records in Power School and Virginia IEP.
  • Prepares and verifies enrollment reports; informs teachers of custody changes; acts as a liaison between the Student Services Office and other departments across the division.
  • Coordinates and assists with processing accounts payable, purchasing, payroll, budgetary and other financial data; reconciles invoices with payment vouchers; prepares bills; performs calculations and posts to statistical and other records applying knowledge of regulations; maintains inventories and orders supplies.
  • Assist with Medicaid billing and reimbursement processes.
  • Assists in the preparation and distribution of flyers, informational materials and newsletters.
  • Operates a variety of standard office equipment.
  • Processes incoming and outgoing mail.
  • Prepares and coordinates the distribution of public announcements from the Student Services Office.
  • Other duties as assigned.

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting and speaking or hearing and occasionally requires standing, walking and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer Data and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
General knowledge of standard office practices, equipment and office assistance techniques; general knowledge of business English, spelling and arithmetic; general knowledge of school and departmental programs and policies and terminology; ability to read and understand moderately detailed policies, procedures and job related materials; ability to type and transcribe dictation at a reasonable rate of speed; ability to make mathematical calculations; ability to operate a variety of office and computer equipment and produce documents and correspondence; ability to follow oral and written directions; ability to establish and maintain effective working relationships with associates, students, parents and the general public. A high school diploma or high school equivalency certificate and moderate experience in general office assistance work, or equivalent combination of education and experience.
Contract Period: 12 months
FLSA Status: Non-Exempt
Amherst County Public Schools is an Equal Opportunity Employer