Administrative Assistant - Finance And Purchasing

Position: Administrative Assistant - Finance and Purchasing

Summary (Hybrid - onsite 3 days a week)

An AUTOMOTIVE OEM is looking for an ADMINISTRATIVE ASSISTANT to support a local design and development facility. This LONG TERM CONTRACT POSITION (with possibility of extension and even transitioning to direct) will support vehicle design activities related to finance, accounting, purchasing, and general operations.

Essential Duties and Responsibilities, including but not limited to:

• Support and tracks facility budget spending to implement budget controls
• Assist financial reports and report to Operation Manager and Head of facility
• Support tracking all the project budgets together into a consolidated facility budget and review all funding requests
• Share information for funding requests to others in the organization
• Administers all incoming invoices, obtains management approval and processes for payment
• Support resolving any budget issues regarding open purchase orders, committed and actual funds
• Perform operational and transactional support in creating and tracking budget detail reports for facility department budgets
• Data Entry in various systems for purchase purposes such as initiating and Requesting for Quote (RFQ) and Purchase Requisition (PR), tracks progress and follows through until a Purchase Order (PO) is issued
• Maintain department organizational charts and assist in the development of inventory management system

Qualifications and Requirements

• 2-5 years of Accounting, Purchasing or Administrative experience preferred
• Associates degree or better related to finance preferred
• Proficient in MS suite (Word/Excel/PowerPoint)
• Experience with basic accounting principles
• Good written and verbal communication
• Prior Automotive experience is a plus
• Positive and proactive personality
• Ability to speak Korean is a plus but not required

Must Haves: Prior finance, purchasing, and/or accounting experience

Job Types: Full-time, Contract

Pay: Up to $28.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Finance, Purchasing, and/or Accounting: 2 years (Required)
• Automotive: 1 year (Preferred)

Work Location: Hybrid remote in Irvine, CA 92618