Administrative Assistant

About Us: LifeMoves is one of the largest and most effective providers of interim housing and supportive services across Silicon Valley and the San Francisco Peninsula. As a results-driven organization, since 1987, our mission has been to provide interim housing and supportive services that create opportunities for homeless families and individuals to rapidly return to stable housing and long-term self-sufficiency. Our successful therapeutic service model combines clean, modern housing with intensive supportive services that promote dignity and motivate our clients to achieve autonomy. LifeMoves operates over 25+ major sites from San Jose to Daly City.

Culture: LifeMoves staff are dedicated to serving our community. Diverse in background, outlook, and life experience, our team addresses important social issues with passion and creativity. A culture of collaboration and innovation provides a thriving environment for all. We foster personal growth through ongoing investment in the professional development of our staff. Together, we are committed to breaking the cycle of homelessness and helping our clients achieve long-term self-sufficiency.

Position Summary:

LifeMoves is seeking an experienced, dedicated, and enthusiastic Office Assistant to serve as the first point of contact for the LifeMoves Administrative Office. Reporting to the Senior Manager of Human Resources, this individual will be responsible for a wide range of administrative activities which include answering calls, greeting & situating visitors, maintaining office calendars, and ordering supplies.

Essential Functions:

Administration

• Act as the first point of contact for the Administrative site:
• Manage the front desk
• meet and greet visitors
• answer incoming calls
• Greet visitors and respond to initial requests for assistance.
• Answer incoming calls and deliver messages for staff.
• Transfer potential clients to the appropriate referral agency (north and south counties).
• Maintain and update office calendars through extensive Outlook use.
• Provide administrative support such as copying, faxing, assembly as needed for the Administrative Office.
• Maintain conference room calendars and ensure staff keep rooms tidy.
• Admin site liaison with the leasing company and for internal maintenance tickets.
• Process all correspondence and distribute mail within the office.
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Assists with other related clerical duties such as photocopying, faxing, filing and collating and maintaining printers, copiers and postage machine. Understand admin fire alarm, security and thermostat.
• Assist w/event planning.
• Monitor kitchen/breakroom area.
• Other duties as assigned

• Bilingual Spanish speaker preferred.
• Ability to relate to a variety of people (clients, staff, donors, volunteer & Board of Directors).
• Proficient in Microsoft Office.
• Highly organized and detail oriented
  Education and Work Experience
• Minimum two years of experience in office/administrative work environment preferred
  Physical Activity Requirements:

• Ability to lift/support at least 30 lbs. as needed
• Ability to sit, stand, stoop and bend frequently
• Ability to sit and keyboard as needed

We have a comprehensive benefits package, which includes Medical, Dental, Vision, Flex Spending Account, Dependent Care Reimbursement Account, Long-Term Disability, Life Insurance, 401K, etc.

To learn more about our non-profit organization, check out our website at www.lifemoves.org.

LifeMoves is an Equal Opportunity Employer (EOE).